Management Assistant to FalCom President

Were looking for an organized and proactive Management Assistant to support the President and the FalCom leadership team.

Who We Are

FalCom is built on GNs legacy of 155 years of innovation in intelligent audio solutions. As part of GN Group headquartered in Ballerup we specialize in tactical hearing protection systems ensuring seamless communication while delivering world-class safety.

The Role
You will play a key part in enabling FalComs growth and effective leadership by managing calendars meetings and travel and by ensuring smooth coordination of day-to-day activities.

As an integral member of the leadership team you will help ensure the seamless operation of our 100-person organization - enabling the management team to function at its best by prioritizing orchestrating and facilitating activities with precision.

This role is ideal for someone who thrives in an international timesensitive environment enjoys keeping many tasks moving at once and takes pride in making things run smoothly with a keen attention to detail

The team youll be a part of

We aim to create a high degree of psychological safety where people are empowered to contribute and ideas can be shared or challenged at ease. Our teams take pride in the work we do and the outcomes we aim for and we value collaboration and relationship building across all levels of the organization.

Your contribution is appreciated and you will assist with:

Executive support & calendar management

• Manage and prioritize the calendar of the President including scheduling rescheduling and coordinating internal and external meetings.

• Ensure smooth execution of meeting logistics.

• Act as a gatekeeper ensuring time is used effectively and aligned with priorities.

• Prepare and distribute agendas pre-read materials and follow-up actions for leadership and key stakeholder meetings.
  

Meeting and leadership support

• Coordinate recurring leadership team meetings extended leadership meetings and ad hoc workshops.

• Book meeting rooms arrange catering and manage technical set-ups (Teams/Zoom) for virtual and hybrid meetings.

• Support preparation of presentations simple documents and meeting summaries.
  

Travel & expenses

• Arrange end-to-end travel for the President and when relevant the leadership team (flights hotels local transportation and itineraries)

• Ensure compliance with GN travel policies and preferred suppliers.

• Prepare and process travel expenses and reimbursements in a timely and accurate manner.
  

Communication and Coordination

• Serve as a key point of contact between the President the FalCom leadership team internal stakeholders and external partners.

• Handle incoming emails and requests escalating and following up where relevant.

• Support smaller internal events visits and customer or partner meetings.
  

General administrative tasks

• Maintain contact lists distribution lists and organizational overviews.

• Support document filing signatures approvals and basic reporting or overviews.

• Contribute to continuous improvements in administrative processes and ways of working.

To thrive in the role we imagine that you bring

• Several years of experience as an MA PA or similar role supporting senior leaders.

• Effective organizational and time-management skills with the ability to prioritize and manage multiple tasks and stakeholders simultaneously.

• Demonstrated experience with complex calendar management meeting coordination and travel planning in an international environment.

• A high level of professionalism discretion and integrity when handling confidential information.

• Well-developed stakeholder management skills and the ability to build trusted relationships across levels and functions.

• An ability to work effectively amid diverse tasks and evolving priorities offering practical solutions and a flexible approach.

• Possess a high level of ownership accountability and keen focus on detail.

• An initiative-driven self-motivated approach

• Clear and effective English communication both spoken and written

• Solid IT skills including Outlook PowerPoint Excel Teams and other collaboration tools.

At GN we pride ourselves on encouraging flexible working whenever possible. We trust our people to fulfill their responsibilities to know when in-person collaboration is better than hybrid and to be present when its needed most.

We encourage you to apply

Even if you dont match all the above-mentioned skills we welcome your application if you think you have transferable skills. We highly value a mindset and motivation that align with our core values to not only ensure growth for you but for your team and the wider GN organization as well.

We are focused on an inclusive recruitment process

All applicants will receive equal consideration for employment. As such we encourage you to submit your CV without a photo to ensure an equal and fair application process.

Should you have any special requirements for the interview please let the Hiring Manager know upon accepting the invitation to interview.

Background check

Please note that all Falcom employees will be subject to a background check and must maintain a clean record throughout employment.

How to apply

Use the APPLY link no later than April 9th. Applications are assessed continuously so dont wait to send yours.

Join us in bringing people closer

Built on 150 years of innovation. FalCom is built on GN Groups foundation as a global leader in intelligent audio solutions. Inspired by people and motivated by innovation GN delivers technology that enhances hearing and sight. We enable people to overcome real-life problems improve communication and collaboration for individuals businesses gamers and tactical units.

We hope you will join us on this journey and look forward to receiving your application.

#LI-Falcom