Administrative Assistant, Senior
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Job Location:
Somerset, NJ - USA
Monthly Salary:
Not Disclosed
Posted on:
3 days ago
Vacancies:
1 Vacancy
Job Summary
Who We Are:
People are our passion and purpose. Come work where you are appreciated for who you are not just what you can do. Lake Cumberland Regional Hospital is a modern state-of-the-art 295-bed acute care facility offering an advanced neurosurgery program with Spine Center accreditation amongst other specialty services.
Where We Are:
The City of Somerset blends southern hospitality with abundant recreational opportunities including a 65000-acre lake with 1200 miles of shoreline. Somerset is host to nationally recognized high quality performing and visual arts concerts and other special events to the community.
Why Choose Us:
Health (Medical Dental Vision) and 401K Benefits for full-time employees
Competitive Paid Time Off / Extended Illness Bank package for full-time employees
Employee Assistance Program mental physical and financial wellness assistance
Tuition Reimbursement/Assistance for qualified applicants
Professional Development and Growth Opportunities
And much more
Job Summary:
The Senior Administrative Assistant provides administrative support to hospital administration to include scheduling meeting coordination event planning and a variety of duties as assigned.
Reports to: Chief Executive Officer (CEO)
FLSA Status: Non-Exempt
Required Skills:
Excellent oral and written communication skills with experience using Microsoft Office Excel Word PowerPoint Outlook and TEAMS.
Requires critical thinking skills decisive judgement and the ability to work with minimal supervision. Must be able to work in a stressful environment and take appropriate action according to facility Code of Conduct and Core Values.
Previous experience on Lawson Kronos and Laborlytics software preferred.
Must work closely with CEO CNO CFO People Services Director Department Managers Board of Directors and Medical Staff.
Ability to work normal business hours and overtime as needed.
Verbal and written ability to give information and present ideas essential in administrative management if requested.
Familiarity with organization and functions of each hospital department.
Ability to problem-solve effectively and handle stress in a positive manner.
Maintain harmonious relationships with nursing personnel medical staff hospital administration and all hospital departments.
Demonstrates adequate problem solving skills
Requires good analytical and communication skills
Requires minimal supervision
Adheres to hospital and departmental policies
Demonstrates consideration and respect toward others
Willing and able to adjust work schedule as reasonably necessary to meet the needs of hospital and departmental schedules
Essential Functions:
Responsible for fostering good relations in all encounters between customers employees and patients.
Maintain profound professional skills and ensures strict confidentiality.
Composes types and transcribes correspondence forms reports minutes presentation materials and other written communications.
Manages preparations for senior management and department director meetings records minutes as needed.
Plans and completes special projects and assignments by the CEO organizes Board and Leadership group social events retreats as well as other requested activities.
Prepare Administrative Call Schedule; complete applications for Hospital License AHA annual survey VHHA annual survey and any other documentation necessary for continued operations of the facility.
Answer and screen calls for the CEO/CNO/CFO.
Pick up and deliver mail for CEO/CNO/CFO; pen read sort and prioritize mail.
Schedule and maintain appointment calendar for CEO.
Order office supplies as needed for office equipment; execute work order(s) for repair of office equipment.
Ensure that timecards and sheets are processed in a timely manner for administrative department.
General knowledge of the Joint Commission standards within administrative department.
Prepares materials agendas minutes etc. for meetings and events as assigned. Takes minutes for each.
Assists with Board of Trustee packets for monthly meetings. Schedules meetings and forwards to Board members updating/revising as necessary. Communicates information from the CEO and the HSC timely to Board members. Works with HSC to assure Board of Trustee Bylaws are up to date.
Forwards recommendations to the HSC contact that need DLP Joint Venture Board approval.
Prepares materials for board meetings as requested. Coordinates with accountant for presentation of annual financials. Forwards invoices/applications to accountant for processing.
Plans/coordinates special functions as requested.
Coordinates with the HSC Recruitment Department to schedule executive level interviews.
Assists with coordination of quarterly Town Hall meetings including scheduling/setting up room ordering food purchasing prizes final slide deck revisions and employee notifications.
Processes monthly invoice via P-card and renews quarterly subscription.
Processes Kronos edit slips for administrative department.
Maintains and coordinates the contract files for all entities and serves as the Administrator of the MediTract and Contract Collaborator systems. Notifies Executive Management and the appropriate Department Managers of contract termination dates and ensures that all contract renewals are completed timely.
Non-Essential Functions:
Position serves both internal co-workers and external customers clients and contractors.
Access to and/or works with sensitive and/or confidential information.
Perform other duties as assigned
Physical and Mental Demands:
Reading writing speech hearing and visual acuity are necessary in order to perform job
Extended periods of sitting at a desk/keyboard; bending and reaching in normal course of filing data retrieval and occasional lifting
Standing sitting walking occasionally throughout the day
May be required to lift up to 30 lbs.
Education:
Reading writing speech hearing and visual acuity are necessary in order to perform job
Extended periods of sitting at a desk/keyboard; bending and reaching in normal course of filing data retrieval and occasional lifting
Standing sitting walking occasionally throughout the day
May be required to lift up to 30 lbs.
EEOC Statement
Lake Cumberland Regional Hospital is committed to providing Equal Employment Opportunities for all applicants and employees and complies with all applicable laws prohibiting discrimination against any employee or applicant for employment because of color race sex age religion national origin disability genetic information gender identity sexual orientation veterans status or any other basis protected by applicable federal state or local law.
Required Experience:
Junior IC
Key Skills
About Company
Lifepoint Health is a leader in community-based care and driven by a mission of Making Communities Healthier. Our diversified healthcare delivery network spans 29 states and includes 63 community hospital campuses, 32 rehabilitation and behavioral health hospitals, and more than 170 a ... View more
