Paralegal & Administrative Agent Blu EV
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Job Location:
Monthly Salary:
Posted on:
3 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Title: Paralegal & Administrative Agent
Job Description
We are seeking a reliable and well-organized Paralegal & Administrative Agent with approximately 3-5 years of experience to support the companys day-to-day administrative operations while acting as the central coordination point for all legal requests. The role focuses on request intake coordination follow-up documentation and execution tracking across departments without drafting legal documents.
Key Responsibilities
Legal Coordination & Follow-Up
- Receive and register legal requests from internal departments (Commercial Operations Finance Technical etc.)
- Ensure requests are complete and clarify requirements with internal stakeholders when needed
- Coordinate all legal inquiries and documentation with external legal advisors
- Track each legal matter from initiation through review approval signature and execution
- Follow up with legal advisors and internal teams to ensure timely progress and closure
- Maintain clear trackers status updates and records of all legal requests
Administrative & Office Support
- Handle day-to-day administrative tasks for the company
- Manage incoming and outgoing correspondence and document filing
- Organize company records licenses registrations and official documents
- Coordinate signatures notarization and document legalization when required
- Schedule meetings prepare agendas take minutes and follow up on action items
- Support travel arrangements office supplies vendors invoices and basic procurement
- Assist management with reports presentations and administrative coordination
Document Control & Records Management
- Maintain organized digital and physical filing systems
- Ensure proper document version control and archiving
- Manage confidentiality and access to sensitive documents
- Maintain contract and legal document repositories
Qualifications & Experience
- Bachelors degree in Law Business Administration or a related field
- Minimum 3-5 years of experience in legal administration paralegal coordination or corporate administration
- Experience dealing with external law firms advisors or regulators is a strong plus
- Prior exposure to multi-department coordination is preferred
Skills & Competencies
- Strong organizational coordination and follow-up skills
- Excellent written and verbal communication skills
- High attention to detail and process discipline
- Ability to manage multiple requests simultaneously
- Professional handling of confidential information
- Proficient in Microsoft Office (Word Excel Outlook); experience with trackers or ERP systems is a plus
