Company Secretary Administrator 12 Month FTC

Were 1st Central a market-leading insurance company utilising smart data and technology at pace. Rapid growth has been based on giving our 1.4 million customers exactly what they want: great value insurance with an excellent service. And thats the same for our colleagues too; we won Insurance Employer of the Year at the British Insurance Awards 2024 and our Glassdoor score is pretty mega too!

If youre someone who loves staying organised keeping things running smoothly and being a goto support for a busy team this could be a great opportunity.

Were looking for a Company Secretary Administrator to join us on a 12month fixedterm contract based in either Haywards Heath West Sussex or Salford Quays Manchester.

Youll play an important role in helping the Secretariat function deliver highquality governance across the Group. From coordinating meetings and managing statutory records to supporting regulatory filings and handling information requests youll be at the centre of keeping everything on track. Your organisation accuracy and proactive mindset will make a real difference to how efficiently the team operates and how well we meet our corporate governance responsibilities.

If you enjoy variety working with detail and being at the heart of a fastmoving function this is a great place to make an impact.

Core skills were looking for to succeed in the role:

• Administrative & organisational strength able to manage multiple processes keep accurate records and maintain strong document and version control.

• Understanding of board & committee dynamics aware of director roles availability and decisionmaking rhythms to support effective scheduling and coordination.

• Governance support experience experienced in meeting preparation logistics circulating papers tracking attendance and supporting minutes and followup actions.

• Professionalism & confidentiality confident handling sensitive information and acting as a trusted first point of contact for internal and external enquiries.

Whats Involved:

• Youll provide day-to-day administrative support to the Company Secretariat team.

• Maintain well organised digital and physical filing systems for corporate documents minutes approvals and statutory records.

• Youll manage shared inboxes allocate queries and ensure timely responses to internal and external information requests.

• Youll prepare general correspondence briefing papers trackers and reports as required.

• Youll schedule and coordinate Board Committee and subsidiary meetings including logistics diary management venue arrangements and technology support.

• Youll assist in the preparation and distribution of meeting packs agendas and supporting papers.

• Youll maintain attendee lists track RSVPs and manage documentation circulations.

• Youll support minute-taking activities by preparing templates capturing attendance and assisting with version control and distribution.

• Youll support the upkeep of statutory registers corporate records and entity data using the entity management system (e.g. Diligent Entities or similar).

• Youll assist with the preparation and submission of routine statutory filings (e.g. confirmation statements director updates share-related filings) under supervision.

• Youll track key compliance deadlines and support the team in ensuring timely completion.

• Youll act as a first point of contact for internal and external enquiries escalating where necessary.

• Youll coordinate information requests from auditors regulators and internal stakeholders.

• Youll maintain confidentiality and ensure sensitive documents are handled securely and appropriately.

• Youll assist with workflow management process improvement exercises and departmental planning.

• Youll help maintain CoSec policies templates and governance frameworks.

• Youll support onboarding and offboarding of directors including documentation induction materials and system access.

Skills and Experience:

• Strong administrative and organisational skills with excellent attention to detail.

• Ability to manage multiple tasks prioritise effectively and meet deadlines.

• High level of professionalism discretion and confidentiality.

• Strong written and verbal communication skills.

• Proficient in Microsoft Office (Word Excel PowerPoint Outlook).

• Experience in a corporate legal governance or professional services environment.

Behaviours:

• Proactive and solution focused. focused.

• Highly organised and reliable.

• Able to work independently and collaboratively.

• Strong interpersonal skills and a positive professional attitude.

• Commitment to continuous learning and development in governance best practice.

What can we do for you

People first. Always. Were passionate about our colleagues and know the best people deserve an extraordinary working environment. We owe it to them so thats what we offer. Our workplaces are energetic inspirational supportive. To get a taste of the advantages youll enjoy take a look at all our perks in full here.

Intrigued Our Talent team can tell you everything you need to know about what we want and what were offering so feel free to get in touch.