Temporary Event Assistant
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Job Location:
Boston, NH - USA
Monthly Salary:
Not Disclosed
Posted on:
3 days ago
Vacancies:
1 Vacancy
Job Summary
Job Description:
The Event Assistant is a key support member of the Event Planning team providing logistical and administrative support for campus events. This role features a heavy focus on the preparation and execution of Berklee Commencement events.The ideal candidate is a proactive detail-oriented self-starter who thrives in high-pressure environments. Under the guidance of the Director this position provides critical event support and exceptional guest services demanding both flexibility and a desire to learn all facets of the events department.
Essential Duties and Responsibilities:
Commencement Logistics: Provides dedicated support for all Commencement-related activities. Serves as essential staff during Commencement events on Friday May 8 and Saturday May 9.
General Support: Provides logistical support for the Event Planning team across a high volume of events ranging from small meetings to large-scale ceremonies.
Setup & Maintenance: Assists with the physical set-up and tear-down of events and oversees the maintenance of facilities managed by the department.
Documentation: Organizes event documentation and works with the Office Manager to process post-event materials.
Guest Services: Manages guest lists coat checks and ushering ensuring a high-end experience for graduates families and VIPs.
Administrative Support: Performs research projects and responds to event requests via department inbox.
Required Skills and Experience:
Availability: Must have full availability for the week of May 4 with mandatory attendance required for events on Friday May 8 and Saturday May 9.
Flexible Schedule: Must be available to work nights and weekends as the event calendar dictates.
Professionalism: Outstanding customer service skills and the ability to communicate professionally with a wide variety of guests vendors and high-profile clients.
Experience: One or more years experience in a similar position or equivalent event-based role.
Technical Proficiency: Knowledge of Google Workspace and Microsoft Office; experience with EMS Software is a plus.
Physical Requirements: Ability to perform light lifting associated with event prep (e.g. moving chairs tables and signage).
Attributes: Positive attitude resourceful nature and excellent problem-solving capabilities under the pressure of live events.
This document does not create an employment contract implied or otherwise other than an at will employment relationship.
Diversity Equity Inclusion & Equal Employment Opportunity at Berklee:
We support an inclusive workplace where everyone excels based on personal merit qualifications experience ability and job performance. Berklee affirms that inequality is detrimental to our faculty staff students and the communities we serve. Our goal is to make lasting change through our actions. Berklee is committed to providing fair and equitable consideration of all employees and applicants without regard to race color religion ancestry age national origin place of birth gender sexual orientation gender identity or expression disability genetic information or status as a member of the armed forces or veteran of the armed forces or any other category protected by federal state or local law.
As part of this commitment Berklee will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process to perform essential job functions and/or to receive other benefits and privileges of employment please contact the Human Resources Team at or call .
*Currently enrolled Berklee students are not permitted to apply for staff or faculty positions.*
Employee Type:
Temporary (Fixed Term)Required Experience:
Junior IC
Key Skills
About Company
Berklee is the premier institute of music and the performing arts, offering degrees at its campuses in Boston, New York City, and Valencia, Spain, and online.
