Executive Assistant, Enterprise Science & Innovation Partnerships

Work Schedule

Environmental Conditions

Job Description

As part of the Thermo Fisher Scientific team youll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the worlds toughest challenges like protecting the environment making sure our food is safe or helping find cures for cancer.

LOCATION: On-site Morrisville NC. Relocation assistance is NOT provided.

• Must be legally authorized to work in the United States without sponsorship.
• Must be able to pass a comprehensive background check which includes a drug screening.

The Customer and Commercial Excellence division at Thermo Fisher Scientific is dedicated to enhancing our customer experience and driving commercial success across the organization. As part of this division youll play a crucial role in supporting initiatives that strengthen our customer relationships and optimize our commercial strategies.

Within the Corporate Accounts Business Unit youll be at the forefront of managing key relationships with our largest and most strategic customers. Your role will be instrumental in facilitating seamless communication and coordination between our executive leadership and these vital accounts.

DESCRIPTION:

We are seeking a highly experienced and proactive Executive Assistant to support the Vice President of Enterprise Science & Innovation Partnerships along with two commercial Senior Directors. This is a high-visibility role requiring exceptional organizational judgment executive presence and the ability to anticipate needs in a fast-paced global environment.

The ideal candidate is resourceful detail-oriented and thrives on enabling senior leaders to operate at their highest level of effectiveness.

KEY RESPONSIBILITIES:

Executive Support & Calendar Leadership

• Provide strategic administrative support to a Vice President and two commercial Senior Directors ensuring seamless daily operations.
• Own complex calendar management including prioritizing critical meetings resolving conflicts and aligning stakeholders across global time zones.
• Maintain disciplined cadence management to ensure leadership engagement with key partners and initiatives.

Travel & Event Coordination

• Coordinate complex domestic and international travel including detailed itineraries agendas on-site logistics and contingency planning.
• Organize and support internal and external meetings leadership events and strategic offsites.
• Ensure flawless execution of travel and event logistics in a global environment.

Operational & Administrative Excellence

• Review and process expense reports accurately and in a timely manner.
• Prepare high-quality presentations reports briefing materials and correspondence with exceptional attention to detail.
• Conduct research and compile data to support executive decision-making.

Communication & Stakeholder Engagement

• Serve as a primary point of contact for internal and external stakeholders.
• Partner cross-functionally to facilitate clear communication information flow and execution of priorities.
• Exercise sound judgment and discretion when handling confidential and sensitive information.

Strategic & Project Support

• Support special initiatives and high-impact projects with a proactive solutions-oriented mindset.
• Anticipate executive needs and proactively remove obstacles to maximize leadership effectiveness.
• Identify opportunities to improve processes and enhance operational efficiency.
  

REQUIREMENTS:

• High school diploma required. Minimum of 5 years of executive administrative experience or Bachelors Degree plus 2 years of executive assistant experience supporting senior leadership preferably in a global corporate environment.
• Preferred Fields of Study: Business Secretarial Science or related field
• Expert proficiency in Microsoft Office Suite (Outlook PowerPoint Excel Word Teams)
• Proven ability to manage multiple executives and complex priorities simultaneously.
• Outstanding organizational and time management skills with ability to handle multiple competing priorities
• Exceptional written and verbal communication skills with impeccable attention to detail
• Demonstrated ability to maintain confidentiality and handle sensitive information with professionalism and discretion.
• Strong interpersonal skills and ability to interact professionally with all levels of the organization
• Experience coordinating complex international travel and managing visa requirements
• Proven experience working independently to solve problems creatively
• Ability to anticipate needs and take initiative in a dynamic environment
• Flexibility to provide occasional support outside standard business hours
• Proficiency with expense reporting systems (e.g. Concur)
• Experience in calendar management across multiple time zones
• Strong project management and event planning capabilities
• Collaborative mindset with ability to work effectively in a matrix organization
• Estimated Travel 15%

We offer competitive remuneration annual incentive plan bonus scheme healthcare company 401k and a range of employee benefits! Thermo Fisher Scientific offers employment with an innovative forward-thinking organization and outstanding career and development prospects. We offer an exciting company culture that stands for integrity intensity involvement and innovation.

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate based on race color religion sex sexual orientation gender identity national origin protected veteran status disability or any other legally protected status. We will ensure that individuals with disabilities are provided a reasonable accommodation to participate in the job application or interview process to perform critical job functions and to receive other benefits and privileges of employment. Please contact us to request an accommodation.