Basic Needs Administrative Analyst (AAS III)

This positions responsibilities are carried out under general direction. The incumbent is responsible for providing support within the Coordinated Access Retention and Equity Services (CARES) unit of Student Affairs with significant support to Basic Needs department. The incumbent coordinates Student Success initiatives across campus and external partners focusing on Basic Needs and providing support to Project Rebound Educational Opportunity Program Promise Scholars and the Pregnant and Parenting Student Initiatives overseeing confidential operations budgeting personnel compliance and data assessment within the CARES portfolio. Incumbents in positions at this level often provide program leadership of a strategic nature through program or organizational unit planning activities and the analysis development and evaluation of highly complex programs with broad impact.

• Provide administrative and operational support to program coordinators in support of program delivery and departmental objectives.
• Oversee administrative systems and processes including scheduling tools dashboards record retention practices and standard operating procedures.
• Coordinate travel purchasing payroll-related transactions position funding changes and use of campus administrative systems to support departmental operations.
• Support departmental business continuity planning including updates and coordination of continuity related activities.
• Perform financial analysis budget administration accounting and fund management in support of departmental and program operations.
• Monitor expenditures resolve discrepancies and maintain accurate audit-ready financial records in accordance with institutional and funding requirements.
• Oversee purchasing and related fiscal processes to support effective and compliant departmental operations.
• Administer and support complex programs encompassing a full range of administrative and/or academic functions.
• Provide comprehensive grant administration support including data analysis budget development narrative preparation and required reporting.
• Coordinate with the Office of Sponsored Research and Programs and external partners to ensure compliance with grant requirements and timelines.
• Support the development and administration of memoranda of understanding (MOUs) and partner agreements related to funded programs.
• Ensure program compliance with applicable regulations and requirements governing funded and nonfunded programs.
• Serve as a liaison to internal and external agencies and partners related to program and grant activities.
• Analyze design implement and evaluate administrative and data systems to support organizational unit operations reporting and decision-making.
• Design and lead departmental assessment and evaluation activities including evaluation planning data collection analysis and reporting.
• Conduct regular data reviews to support continuous improvement compliance and strategic and operational decision-making.
• Lead ongoing data tracking documentation reconciliation and quality assurance processes to support institutional legislative and grant reporting.
• Prepare and submit required programmatic and fiscal reports in coordination with campus partners and external agencies.
• Coordinate with Institutional Effectiveness & Analytics and other campus partners to ensure data accuracy consistency and timely submission.
• Advise management on policies and procedures related to operations finance budgets personnel and administrative systems; update unit procedures and provide training as appropriate.
• Develop research briefs reports and presentations to support planning compliance and reporting needs.
• May be required to obtain additional training and/or certification as part of professional development based on department and/or campus needs to stay current with industry standards.
• At the direction of appropriate administrator may provide support to other areas as needed.
• The omission of specific statements of duties does not exclude them from the position if the work is similar related a logical assignment to this classification or if it involves performing duties of a lower-level classification as required.
• Other duties as assigned.

• Three (3) years of related administrative or analytical experience supporting program operations budgeting or fiscal processes.
• Two (2) years of experience in research evaluation grants budget finance systems or operations including preparation of reports or analyses.
• Demonstrated experience preparing and reconciling budgets and monitoring expenditures across one or more programs or funding sources.
• Experience collecting analyzing and reporting data to support program assessment compliance or decision making.
• Experience supporting grant-funded programs including budget development reporting or coordination with internal or external partners.
• Experience developing or maintaining administrative procedures tracking tools or reporting systems.
• Masters degree in Business Administration Public Administration or a related field.
• Experience working in a CSU or other higher education setting.

• General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles practices and methods.
• Knowledge of and ability to apply fundamental concepts.
• Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
• Thorough knowledge of policies procedures and outside regulations pertaining to the applicable program and/or administrative specialty.
• Working knowledge of operational and fiscal analysis and techniques. Working knowledge of budget policies and procedures.
• Ability to take initiative and independently plan organize coordinate and perform work in various situations where numerous and diverse demands are involved.
• Skill in the research development and evaluation of policies and programs including skill in the collection evaluation and interpretation of data to develop sound conclusions and make appropriate recommendations.
• Expertise in investigating and analyzing problems with a broad administrative impact and implications.
• Ability to make independent decisions and exercise sound judgment.
• Ability to train others on new skills and procedures and provide lead work direction.
• Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties including pertinent laws and regulations.
• Demonstrated expertise in and advanced knowledge of the principles problems and methods of public and business administration and operational and fiscal management.
• Expertise in administrative survey techniques operations and systems analysis statistical and research methods and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.
• Ability to understand problems from a broad interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions.
• Ability to work with representatives from public and private entities and handle potentially sensitive situations.
• Demonstrated consultative skills in working with internal and external constituent groups.
• Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus.

• Position requires travel.

• A valid California drivers license.

Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2 5 7 and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.

California State University Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors 16 masters programs 7 post-graduate credentials a doctorate in education and serves more than 10000 students. New instructional facilities have been built for the unique pedagogy of professional programs laboratory sciences and performing arts.

Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation addition U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West while Washington Monthly honored Stanislaus State as the Wests No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

Clery Act Disclosure

Pursuant to theJeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Actthe annual security report (ASR) is now available for viewing at The ASR contains the current security and safety-related policy statements emergency preparedness and evacuation information crime prevention and sexual assault prevention information and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle Turlock CA 95382.

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race religion color ancestry age disability genetic information gender gender identity gender expression marital status medical condition national origin sex sexual orientation covered veteran status or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised 7/21/17 as a condition of employment.

Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at . California Relay Service is available at voice and a federal contractor we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:Voluntary Self-Identification of Disability PDF Form.

CSU Stanislaus hires only individuals lawfully authorized to work in the United compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.

The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.

INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE