Receptionist Administrative Assistant

JOB SUMMARY

We are seeking a highly organized Receptionist / Administrative Assistant who thrives in a fast-paced environment and enjoys working with people. This role serves as the first point of contact for the company while also providing administrative support to a Vice President and leadership team.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Front Desk & Office Support

Greet and welcome guests vendors and visitors in a professional and friendly manner.

Answer screen and direct incoming phone calls using a multi-line system.

Maintain a clean organized and presentable reception and common areas.

Receive sort and distribute incoming mail packages and deliveries.

Assist with office filing recordkeeping and general organization.

Support ordering and inventory of office supplies as needed.

Maintain organization of office spaces and breakrooms.

Reliable and regular attendance.

Administrative Support

Provide direct administrative support to a Vice President including calendar coordination document preparation and follow-up on action items.

Assist leadership and departments with administrative tasks as needed.

Prepare shipments and distribute internal correspondence.

Support coordination of meetings visitors and office logistics.

Handle sensitive information with discretion and professionalism.

SUPERVISORY RESPONSIBILITIES This position carries out supervisory responsibilities in accordance with company guidelines policies and procedures and applicable laws. Supervisory responsibilities include interviewing hiring and training employees; planning assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

None

RequirementsEDUCATION EXPERIENCE & QUALIFICATIONS To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Proven work experience as a n Administrative Assistant Front Office Representative or similar role.

Proficiency in Microsoft Office Suite.

Multi-line switchboard experience.

Hands-on experience with office equipment (e.g. fax machines and printers)

Professional attitude and appearance.

Solid written and verbal communication skills.

Ability to be resourceful and proactive when issues arise.

Excellent organizational skills.

Multitasking and time-management skills with the ability to prioritize tasks.

Customer service attitude.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to sit at computer monitor for long periods throughout the day. Must possess the ability to reach with hands and arms; to move among and between offices; to handle mail and documents; to sit stoop kneel and crouch; to lift and move up to 10 pounds; to see well enough to discern differences in quality of documents and files. May be exposed to hot and cold tempatures.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. General working conditions Office environment

OUR BENEFITS

Health Insurance (Medical Prescription Dental and Vision)

Life Insurance

Paid Holidays and Time Off

401(k) Plan with company matching.

ADG is an equal opportunity employer and administers all personnel practices without regard to race color religious creed sex gender age ancestry national origin mental or physical disability or medical condition sexual orientation gender identity or expression marital status military or veteran status genetic information or any other category protected under federal state or local law.

We are committed to helping individuals with disabilities participate in the workforce and ensuring equal opportunity to apply and compete for jobs. If you need any assistance at any point in the application or hiring process due to a disability and you need an accommodation please email Please do not use this email address for any other questions. Only inquiries regarding accommodations will be addressed.