Administrative Assistant – Secondary School – Shropshire

A well-regarded secondary school in Shropshire is seeking an efficient organised and proactive Administrative Assistant to join its supportive admin team. This is an excellent opportunity for someone who enjoys being part of a busy office takes pride in high standards and understands the importance of calm accurate administration in supporting pupils staff and families.

The school has clear routines a professional working culture and strong safeguarding practice. The admin team plays a central role in ensuring communication systems and day-to-day organisation run smoothly.

About the Role

As Administrative Assistant you will provide essential support to the school office helping to ensure systems are consistent records are accurate and staff and families receive a professional service.

Responsibilities may include:

• Managing telephone calls emails and enquiries with professionalism and discretion

• Supporting general office administration: filing scanning correspondence data entry and record keeping

• Assisting with attendance-related admin and daily pupil information as required

• Producing letters documents and reports to a high standard

• Updating school systems accurately (training provided where needed)

• Supporting safeguarding routines including visitor processes and secure information handling

• Helping coordinate meetings events and day-to-day admin deadlines

This role suits someone who can prioritise work calmly under pressure and maintain excellent attention to detail.

The Office Team

You will join a friendly and collaborative admin team that supports the daily running of the school. The office is a key hub of the school community and the team works closely with pastoral leaders and senior staff to ensure routines are consistent and communication with families is clear.

The school values:

• Professionalism and strong customer service

• Confidentiality and safeguarding awareness

• Teamwork and reliability

• Calm solution-focused working habits

About the School

This Shropshire secondary school has a positive purposeful culture and clear systems that support both teaching and operations. Staff benefit from consistent routines and leadership that values well-run processes.

Safeguarding is central to school life and the successful candidate will be expected to uphold high standards of confidentiality record keeping and professional conduct.

Key Information

• Location: Shropshire

• Start Date: ASAP / next term (or by agreement)

• Contract: Full-time permanent (or as agreed)

• Salary: Competitive dependent on experience

What the School is Looking For

The successful candidate will ideally have:

• Experience in administration office support or a similar busy environment

• Excellent communication skills and a professional approachable manner

• Strong organisation and attention to detail

• Confidence using IT systems (email Word/Google Docs spreadsheets databases)

• Understanding of confidentiality and safeguarding in a school setting

School-based admin experience and familiarity with MIS systems (e.g. SIMS/Arbor) is desirable but not essential for strong candidates with transferable skills.

Why Join This School

• Supportive and collaborative admin team

• Clear systems and routines that support an organised working day

• Varied role where your work is genuinely valued

• Opportunity to build experience within a professional school environment

• Welcoming Shropshire school community committed to pupil success

This is a great opportunity for a capable Administrative Assistant who wants to play a key role in the smooth running of a Shropshire secondary school.