Administrator Real State (mfd)

At Flix we offer a dynamic work environment with competitive pay strong growth opportunities and a tech-driven approach to making travel more accessible sustainable and affordable.

The Real State Administrator (m/f/d) is responsible for leading real estate administrative functions and ensuring compliance with key processes related to property management and documentation. This includes tracking contracts permits licenses payments and regulatory requirements. The ideal candidate will support infrastructure development coordination facilitate communication among internal and external stakeholders and actively contribute to Flixs expansion initiatives. This role is essential to ensure compliance operational continuity and sustainability across all Flix sites while also supporting the accounts payable (AP) process.

About the Role

• Oversee the validation of legal documentation to determine viability for property accreditation and contract execution.
• Coordinate with owners developers and legal teams to ensure proper contract formalization.
• Maintain a centralized realtime property matrix including contracts permits key contacts and critical dates.
• Keep updated records of all licenses permits and authorizations including validity periods renewal requirements and associated conditions.
• Manage and monitor multiple infrastructure and accessibility projects simultaneously ensuring timely execution.
• Follow up on and escalate deviations delays or noncompliance in processes such as permit management documentation collection renewals or regulatory filings.
• Ensure all relevant teams have timely visibility and remain engaged in issue resolution.
• Ensure fulfillment of monthly obligations for each site (rent utilities services).
• Verify alignment with contracts and collaborate with Finance to ensure correct payment execution.
• Serve as the primary contact for external parties regarding propertyrelated issues.
• Maintain close communication with the Global Procurement team.
• Coordinate administrative processes and documentation tracking for vendors and services.
• Facilities & financial oversight: Ensures fulfillment of all monthly site obligations (rent utilities services) alignment with contracts coordination with Finance and acts as the primary contact for external issues.
• Procurement support: Maintains close communication with Global Procurement and handles administrative coordination and documentation tracking for vendors and services.

At Flix we offer a dynamic work environment with competitive pay strong growth opportunities and a tech-driven approach to making travel more accessible sustainable and affordable.

About You

• Bachelors degree in business administration or related field.

• Minimum 5 years of experience in corporate real estate and commercial expansion preferably in sectors such as retail hospitality convenience stores or similar.

• Knowledge of documentation and legal processes related to land (deeds lease agreements property taxes water services etc.)

• Ability to interact in a fast-paced environment with multiple stakeholders.

• Strong analytical and quantitative skills.

• Excellent communication skills.

• English: B2- C1

What We Offer

• Travel perks: 12 free Flix vouchers 12 discount vouchers for friends & family.
• Work from (M)Anywhere: Depending on your role work from another location for up to 60 days per year.
• Hybrid work model: We are an office-first company but we offer flexibility to balance work and life.
• Wellbeing support: Access confidential 1:1 counselling courses and stress management for yourself and up to four family members.
• Learning & Development: Take advantage of language classes training courses and expert-led sessions to grow your skills.
• Mentoring Program: Connect with experienced colleagues to gain insights and accelerate your career.

To view more local benefits specific to each office location please check out this link:Locations - Flix Career

Why Join Flix

At Flix youll find teams that rally together to overcome challenges and spark creativity. We believe in ownership culture - giving you the freedom to take initiative make an impact and shape your own career path.
As we continue to expand across the globe you can make a real difference in how we work.

If youre ready to grow and lead your journey Flix is the place for you!