Executive Assistant to the CEO (all genders)

• Manage a complex calendar including scheduling prioritization and protecting focus time
• Coordinate internal and external meetings across founders partners researchers investors and public-sector stakeholders
• Prepare agendas briefing notes and meeting materials
• Track action items and follow-ups to ensure nothing gets lost
• Support inbox management by prioritizing requests and flagging urgent topics

• Plan and coordinate domestic and international travel
• Organizelogisticsfor events speaking engagements partner meetings andoff-sites
• Handle expense documentation and administrative follow-up
• Ensure the CEOs day-to-day schedule runs smoothly even when priorities shift

• Act as a reliable interface between the CEO and internal or external stakeholders
• Help draft and review presentations notes and selected communications
• Coordinate with team members across programs operations and ecosystem activities

• Build and improve lightweight systems for planning documentation and follow-through
• Support leadership meetings all-hands and recurring internal formats
• Take ownership of selected cross-functional projects
• Bring structure into ambiguity and help build scalable processes

• Experience in an Executive Assistant Team Assistant Operations Office Management Project Coordination or similar role
• Excellent organizational skills anda strong senseof priorities
• High reliability and attention to detail
• Strong discretion and confidence handling sensitive information
• A proactive and solution-oriented working style
• Ability to stay calm in a fast-paced environment
• Professional fluency in both German and English written and spoken
• Confidence with tools such as Google Workspace MS Teams Notion and presentation tools
• Comfort working in an early-stage mission-driven environment
• Willingness to work from our Hamburg officeon a daily basis

• Experience supporting senior leadership or founders directly
• Experience in a startup VC innovation or similarly fast-paced environment
• Exposure to universities research institutions or public-private ecosystems
• Interest inDeepTech entrepreneurship and venture building

• Responsibility & autonomy:You take on real responsibility from day one and have the freedom to actively shape your role and the company. Output counts and you are given the freedom you need to do your job in the best possible way.
• Flexible & family-friendly working: We offer a high degree of flexibility. We meet in the office on Mondays and on other days attendance is optional with the option to work remotely. This includes our understanding of the needs within a family.
• Meaningful mission & impact:You will work on projects that address real challenges in AI climate tech and beyond. You will achieve impact and visibility by working closely with founders researchers and leading partners.
• Collaborative culture & diversity: We cultivate a collaborative culturepractical ego-free and driven by shared responsibility. Our team is characterized by diversity and openness. The company language is English so that everyone feels welcome.

• 30 days of vacation
• Deutschlandticket
• Central office in a prime location
• Choice of your own hardware

Impossible Founders is one of Germanys boldest DeepTech startup factories. Our mission: turning groundbreaking technologies into real companies with the potential to change the world. We collaborate with leading scientists fearless founders and renowned institutions. Our ventures emerge in future-focused fields like Artificial Intelligence Quantum Technology advanced materials and Green Tech.

If youre ready to make the seemingly impossible possible youre in the right place.

We welcome applications from all talented individuals regardless of gender age sexual orientation ethnicity cultural background or abilities. Diversity makes our team stronger!

IC