Advancement Services Coordinator

Agency

Department

The Advancement Services Coordinator supports the daily operations of advancement services for Texas A&M UniversitySan Antonio and the Texas A&M San Antonio Foundation. This position is responsible for the accurate and timely entry of gifts and constituent data generation of donor acknowledgements and receipts and maintenance of high-quality records within the advancement

database.

Reporting to the Advancement Services Manager the Coordinator plays a critical role in ensuring data integrity supporting donor stewardship and facilitating effective collaboration between Advancement the Foundation and the Universitys Division of Finance and Administration.

Salary: $60000

Responsibilities:

Gift Processing & Data Entry

• Accurately process and record all gifts in Blackbaud Raisers Edge NXT including cash checks credit cards pledges matching gifts wire transfers and in-kind contributions.

• Ensure proper coding of gifts fund designations and adherence to donor intent and institutional policies.

• Prepare and batch gifts for deposit in accordance with established procedures and internal controls.

• Assist with gift disaggregation/distribution to ensure correct allocation across funds and designations.

Receipting & Acknowledgements

• Generate and distribute timely and accurate tax receipts and donor acknowledgements.

• Maintain templates and ensure consistency in donor communications in alignment with Foundation and University standards.

• Track acknowledgement workflows to ensure all donors are properly stewarded.

Database Maintenance & Data Integrity

• Maintain and update constituent records including biographical data contact information and relationships.

• Perform routine data clean-up deduplication and validation to ensure accuracy and completeness.

• Follow established data standards and procedures to maintain integrity within Raisers Edge NXT.

Reconciliation & Reporting Support

• Assist in reconciling gift records with Finance and Administration/Accounting reports.

• Support preparation of daily weekly and monthly gift reports and summaries.

• Identify and resolve discrepancies in gift or donor records in coordination with the Advancement Services Manager.

Administrative & Operational Support

• Maintain organized digital and physical gift documentation in accordance with audit and compliance requirements.

• Respond to internal inquiries regarding gift records donor information and acknowledgements.

• Support audits campaigns and special projects as assigned.

Work Environment: This position operates in a professional office environment with standard business hours; occasional extended hours may be required during peak periods.

Required Education and Experience:

• Bachelors degree or higher in related field.

• Six (6) years of related experience.

Preferred Education and Experience:

• 13 years of experience in data entry administrative support or nonprofit operations.

• Experience with Blackbaud Raisers Edge NXT or similar CRM/database.

• Experience in higher education nonprofit or fundraising environments.

• Familiarity with gift processing receipting or donor stewardship practices.

Knowledge Skills and Abilities:

• Excellent organizational skills and ability to manage multiple tasks and deadlines.

• Strong data entry and recordkeeping skills with a high level of accuracy.

• Ability to handle confidential information with discretion.

• Effective communication and customer service skills.

• Willingness to learn and adapt to new systems and processes.

• Strong attention to detail and commitment to accuracy.

• Proficiency in Microsoft Office (Excel Word Outlook).

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.