Facility Management Coordinator

JOB DESCRIPTION: Coordinates administrative functions within facilities management safety management building security environmental services and maintenance. Sets up organizes and maintains various departmental files according to established procedures. Retrieves appropriate information upon request for internal and external use. Acts as primary contact for document
confidentiality. Answers unit/department telephones and greets visitors according to departmental procedure as back-up to clerical staff; screens calls and takes messages or refers caller to appropriate staff member. Greets visitors in a courteous manner establishes needs and refers to appropriate staff. Arranges and schedules appointments meetings and/or special events; prepares daily schedules. Types correspondence reports and/or manuscripts. Receives and distributes packages for the clinic. Completes and processes work orders. Supervises clinic couriers. Supervises the completion of
maintenance environmental services and project management work orders.

Responsible for Contract Services for the Clinic including animal control signage and waste management. Communicates with Sub-contractors. Assists Facilities Director with Clinic construction/maintenance projects.

Operates standard office equipment including telephones copiers fax machines and computers. Inventories orders and maintains office supplies and forms; completes purchase requisitions and receives supplies.

Codes incoming invoices for payment; forwards to Director for signature; sends to Accounts Payable for payment. Acts as primary contact for vendors concerning Fire Safety/Alarm Controls. Works with FIMS.

Consults with departments and suggests ways to improve facility management services. Reviews and updates specifications which will meet the customers needs. Works as a liaison between departments during major moves/construction. Acts as primary contact for issues relating to Environmental Services. Maintains audio visual equipment for all conference rooms. Assists Facilities Director with Safety Accreditation; able to work with safety representatives from various sections and locations.



MINIMUM QUALIFICATIONS: A high school diploma. Five years of related work experience which includes two years of property/building support management experience. Administrative experience with a background in Facilities Management or related field preferred. Previous experience with various person computer software applications including word processing; spreadsheets and database management.



PHYSICAL REQUIREMENTS (MediumMax 25lbs): up to 25 lbs 0-33% of the work day (occasionally); 11-25 lbs 34-66% of the workday (frequently); 01-10 lbs 67-100% of the workday (constantly); Lifting 25 lbs max; Carrying of objects up to 25 lbs; Occasional to frequent standing & walking Occasional sitting Close eye work (computers typing reading writing) Physical demands may vary depending on assigned work area and work tasks.



ENVIRONMENTAL FACTORS: Factors affecting environment conditions may vary depending on the assigned work area and tasks. Environmental exposures include but are not limited to: Blood-borne pathogen exposure Bio-hazardous waste Chemicals/gases/fumes/vapors Communicable diseases Electrical shock Floor Surfaces Hot/Cold Temperatures Indoor/Outdoor conditions Latex Lighting Patient care/handling injuries Radiation Shift work Travel may be required. Use of personal protective equipment including respirators environmental conditions may vary depending on assigned work area and work tasks.