Commercial Real Estate Leasing Coordinator

Commercial Real Estate Leasing Coordinator

Summary

The Commercial Real Estate Leasing Coordinator provides marketing support and administrative support to the Commercial Real Estate and Leasing Department. Because the team members and department leadership are often engaged in business outside the office the candidate must be a self-starter who is comfortable taking charge with limited direct supervision. This position interacts with numerous internal and external customers on a regular basis. Exceptional communication skills both face-to-face and in writing are essential. There will be occasional travel to project sites as needed to support various leasing initiatives. Most travel will be conducted during the day and will rarely if ever include an overnight stay.

Job Responsibilities (responsibilities may include but are not limited to the following)

Maintain an inventory of available first-generation and second-generation tenant spaces across the Crawford Hoying portfolio and regularly audit rent rolls for accuracy

Advertise for-lease and for-sale properties through a variety of digital and print marketing avenues including CoStar LoopNet Crexi and Catylist as well as conduct regular audits of property listings on corporate websites

Serve as primary point of contact with third-party listing sites and other vendors with responsibility for relationship and contract management

Research and analyze market data on lease terms rates and opportunities and prepare reports as needed using various digital platforms including PlacerAI

With cross-departmental support track pending lease expirations renewal options termination options exclusives and other relevant tenant milestone dates

With cross-departmental support coordinate leasing signage including temporary graphics directories and wayfinding

Maintain an inventory of and regularly audit Crawford Hoying external leasing signage at properties

Using a brand-standard template create marketing materials for commercial leasing activities

Coordinate property photos and access requirements and maintain a database supporting this initiative

Support the Tenant Improvement Manager with general coordination and miscellaneous tasks as needed

Create recurring meeting agendas with stakeholder input; take meeting notes and distribute the minutes

Organize leasing events throughout the year as needed

Perform other duties as assigned

Performance Objectives (objectives may include but are not limited to the following)

The 7 Core Values that Crawford Hoying has established to maintain its desired culture

Communication response time and professionalism

Ownership and accountability

Face- interaction and engagement with clients partners and other departments

Willingness to take on projects and learn a variety of concepts practices and procedures

Preferred Knowledge Skills Education and Experience

3-5 years of experience in real estate sales or a related field

Ability to thrive in a fast-paced ever-changing environment

Strong analytical organizational problem-solving and multitasking skills

Excellent written and verbal communication skills

Experience with project software management ( preferred)

Experience with listing platforms (CoStar Crexi and Catylist preferred)

Experience with the Adobe Creative Suite and/or Canva

Proficiency in Microsoft Office products including Excel Word and PowerPoint

Bachelors degree in business marketing or a related field

Valid drivers license and reliable transportation

Work Environment

The Commercial Real Estate Leasing Coordinator is based out of the corporate office but is often onsite at properties. Core work hours are 8:00 am to 5:00 pm Monday through Friday. Some evening and weekend hours may be required at times throughout the year. This individual must be willing to work a flexible schedule when needed.

Reporting Structure

The Commercial Real Estate Leasing Coordinator reports to the Senior Vice President of Commercial Real Estate and helps support the department head the Tenant Improvement Manager and the Commercial Real Estate Agents who will assign work at times.

Physical Requirements

The candidates physical condition must be sufficient for the consistent and successful completion of the responsibilities defined for this position and for conformance with all professional standards defined for this position. This position frequently requires standing walking sitting and reaching with hands and arms. It may require lifting up to twenty-five pounds. This employee must be able to drive throughout the workday.