Accounts Payable Clerk

About HIVED

At HIVED were steamrolling forward as one of Europes fastest growing startups and our momentum shows no signs of slowing.

Based in London we are a climate and logistics start-up building the first sustainable parcel delivery network at scale powered by a 100% electric an ever-growing industry where unreliable service has long been the norm HIVED has been built from the ground-up to meet the demands of modern consumers and disrupt parcel delivery.

A tech company at heart our talent and technology is laser-focused on delivering the best possible delivery experience for end-customers and meeting the needs of our retail partners. From our drivers to our data engineers we are constantly working to improve this customer experience that makes us deliver better.

Already trusted by leading international brands such as John Lewis Nespresso Uniqlo H&M brands and more we are solidifying our position as the leaders in Europe to tackle this growing market.

Our tight-knit team is made up of ex-Revolut Bain HelloFresh ASOS Apple and Google employees and we are backed by some of Europes leading investors and VCs in climate-tech logistics and mobility including Planet A Ventures Maersk Growth Pale Blue Dot VC Eka Ventures NordicNinja VC and the British government. Were passionate about driving innovation and redefining the future of delivery.

Role Overview

We are looking for a detail-oriented Accounts Payable Clerk to join us on a temporary basis for approximately three months. This is a hands-on process-driven role focused on clearing a backlog of supplier invoices and establishing smooth day-to-day AP operations as we roll out invoice management to the wider business.

You will be the primary person responsible for processing invoices through Spendesk and ensuring accurate records are maintained in Xero.

Responsibilities

Invoice Processing

• Retrieve and sort incoming supplier invoices from a shared inbox on a daily basis.

• Upload invoices into Spendesk accurately ensuring correct coding supplier details and supporting documentation.

• Review invoices for completeness and flag any discrepancies missing POs or approval issues.

• Liaise with internal stakeholders to obtain missing information or approvals in a timely manner.

Xero & Reconciliation

• Ensure invoice data syncs correctly between Spendesk and Xero - knowledge of bookkeeping therefore required

• Reconcile supplier statements and resolve discrepancies with vendors as needed.

• Support month-end close activities by ensuring all invoices are processed and accounted for within the correct period - understanding of accruals accounting helpful but not essential

Process & Transition Support

• Assist in the rollout of self-service invoice submission to the wider business including basic guidance and support to colleagues.

• Identify and flag process gaps or recurring issues to the Head of Central Finance.

• Help document AP procedures as part of the transition to the new workflow.

Requirements

Essential

• Previous experience in an accounts payable or purchase ledger role.

• Hands-on experience with Xero.

• Comfortable working with AP or expense management software (experience with Spendesk is an advantage).

• High level of accuracy and attention to detail when processing financial data.

• Organised and self-sufficient able to manage a volume of invoices independently.

• Good communicator comfortable chasing approvals and resolving queries across teams.

Desirable

• Experience working in a scale-up or fast-paced environment.

What to Expect

This is a temporary role expected to last approximately three months. The immediate priority is clearing the existing invoice backlog and ensuring all outstanding payables are up to date. Over the course of the contract the focus will shift towards supporting the wider business as they take on responsibility for submitting their own invoices through Spendesk.

You will work closely with the Head of Central Finance and have direct contact with internal budget holders and external suppliers.

Want to learn more

• Meet the team in 60 seconds: Behind the scenes with HIVED

• HIVED is B Corporation certified

• We are named as UK StartUp of the Year 2024

• Read how HIVED raised $42M to transform parcel delivery with AI and all-electric logistics network

• Check the Impact Report 2024

• Keep up with HIVED here