Executive Assistant
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Job Summary
We are looking for an Executive Assistant will provide high-level administrative support to the team and our SVP of Business Transmission.
Yor role
Manage sensitive matters with a high level of confidentiality and discretion
Sustain a daily calendar of meetings and events.
Prepare Word Excel PowerPoint presentations agendas reports special projects and other documents in support of objectives
Arrange travel and accommodations for the SVP and senior Managers. Prepare and manage related expense reports.
Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
Excellent communication and time management skills; proven ability to meet deadlines.
Ability to function well in a high-paced environment; performs additional duties as assigned by the SVP
Welcome the Executives guests by greeting them in person or on the phone; answering or directing inquiries.
Use discretion confidentiality and good judgment to handle C-Level matters.
Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
Conserve the Executives time by reading researching collecting and analysing information as needed in advance.
Complete ad hoc projects as assigned
Organize complex calendars and schedules; resolving any scheduling issues. Fully manage the agenda and calendar and mailbox highlighting urgent matters and deadlines
PREFERRED ATTRIBUTES:
Commitment to excellence - perform duties at the highest level possible on a consistent basis.
Excellent communicator - able to interact with people of all levels in a confident professional manner.
Demonstrate ability and temperament to work with sensitive information.
Service focus - dedicated to meeting the expectations of the CIO and his team by maintaining effective relationships with interested parties.
Who are we looking for
We are looking for a candidate with the following key requirements:
Strong work tenure: proven experience supporting C-Level Executives
Demonstrated integrity and capability of managing sensitive and confidential information is a must
A Bachelors degree is preferred
Flexible mind set
Ability to communicate effectively and professionally
Team working and problem-solving attitude / Team player - have team-oriented experience and approach.
Capabilities in managing priorities and time
Fluent English both written and spoken other language is appreciated (Spanish French)
Proficient in Microsoft Office (Outlook Word Excel and Power Point) Microsoft Teams as well as SAP
Strong ability to network and work with international teams
Available when necessary to work overtime / flexible hours as dictated by the needs of business for projects and meetings
Prysmian as an Equal Opportunity Employer aims to attract and recruit individuals with diverse backgrounds skills and abilities. We strongly believe that diversity brings significant value at all levels of the organization increasing the possibility of capturing market opportunities and maximizing value for our customers and stakeholders. With Diversity Equity and Inclusion (DE&I) as part of our Social Ambition 2030 and a strategic pillar of our Company culture Prysmian is committed to the development of an organization that prioritizes talent where people feel respected included and free to fully express their potential just as they are.
All Managers and HRs in Prysmian are responsible for ensuring DE&I policies are respected during the recruiting process as well as recognizing and mitigating unconscious biases that must not influence our selection processes. All persons will be considered for employment without regard to their race ethnicity religion nationality origin citizenship status socio-economic status age sex gender identity or expression sexual orientation marital status disability military service or veteran status pregnancy parental leave medical conditions or any other characteristic protected by applicable federal state or local laws. Prysmian will endeavor to make a reasonable accommodation for any disclosed physical or neurological condition or disability of a qualified applicant unless the accommodation would impose an undue hardship on the operation of our business.
Visit our DE&I Page to learn more about Prysmians commitments.
Your application data will be treated according to our Data Protection Policy. If you believe you require assistance to complete this form or to participate in an interview please let us know.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
We work to be the sustainable link to the future. For more than 140 years, our company has been leading the industry of high-technology cables & systems for energy and telecommunications. Spanning 50 countries (in North America, Europe, MEAT, LATAM, APAC), 104 plants, 25 research ... View more
