Admin I Distribution Maintenance

ADUSA Distribution is the distribution company of Ahold Delhaize USA providing distribution services to one of the largest grocery retail supply chains in the nation. ADUSA Distribution fosters a culture that inspires and empowers our associates to always deliver exceptional service and value. Our team is supporting the supply chain network evolution to an integrated self-distribution model of the future serving leading omnichannel grocery brands Food Lion Giant Food The GIANT Company Hannaford and Stop & Shop. To learn more about our company and the other supply chain companies of Ahold Delhaize USA visit .

Position Summary:

The Facility Maintenance Administrator supports safe efficient and cost-effective facility operations by

coordinating all maintenance-related administrative processes. This includes managing work orders and

maintenance systems maintaining accurate equipment and parts inventory coordinating vendor services

processing purchase orders and invoices supporting budget controls ensuring documentation compliance and

providing consistent communication and data that enable the maintenance team to operate at a high level.

Duties & Responsibilities:

• Manage Maintenance Systems:

- Administer the maintenance task tracker and Enterprise Asset Management (EAM) system.

- Create assign prioritize track and close work orders to ensure timely completion and system accuracy.

• Coordinate Preventive Maintenance (PM)

- Plan schedule and monitor Preventive Maintenance activities to ensure equipment reliability operational

efficiency and compliance with maintenance standards.

• Inventory & Parts Management:

- Maintain accurate parts inventory including conducting weekly cycle counts.

- Track and fulfill technician parts requests.

- Reorder critical spare parts to avoid operational delays or service interruptions

• Vendor & Contractor Coordination:

- Schedule and coordinate vendor and contractor service visits.

- Ensure services are completed according to standards timelines and contractual requirements.

• Purchasing & Invoice Tracking:

- Create submit and track purchase orders for materials spare parts and contracted services.

- Verify accuracy of vendor invoices and ensure timely submission processing and alignment with

completed work and approved POs.

• Budgeting & Cost Management Support:

- Assist leadership with developing and managing operating and capital budgets.

- Support cost tracking benefit analysis and financial reporting for maintenance-related projects and

expenses.

• Recordkeeping & Compliance:

- Maintain organized accurate maintenance documentation logs and compliance files.

- Support inspections audits safety programs and regulatory reporting requirements

• Reporting & Analytics:

- Prepare and distribute daily weekly and monthly maintenance reports.

- Track and communicate key performance indicators (KPIs) such as work order completion PM compliance vendor updates inventory parts cycle counts and open items requiring follow-up.

• Communication & Leadership Support:

- Provide updates and relevant maintenance information to leaders and operational teams.

- Assist and prepare reports presentations and meeting materials for maintenance leadership and team meetings.

• Technician Support:

- Provide daily administrative and logistical support to maintenance technicians ensuring access to tools materials parts instructions and safety resources.

- Assist technicians with documentation troubleshooting coordination and prioritizing urgent tasks. - Support removing workflow barriers and escalating issues that require leadership attention.

Knowledge:

- Microsoft Office Suite (Excel Word PowerPoint)

- Reporting data analysis and documentation practices

- Parts materials and inventory management fundamentals

- General understanding of maintenance operations and facility management processes

Skills & Abilities:

- Strong verbal and written communication skills

- Problem-solving and critical thinking

- Excellent organizational and time management skill

- Ability to communicate clearly and professionally

- Ability to prioritize and handle multiple tasks or projects simultaneously

- Ability to work in office settings and in cold warehouse environments ranging from 20F to 30F

- Ability to work collaboratively and support technicians operational needs

- Ability to support a safe compliant maintenance environment

Education:

High School Education or Equivalent

Pay: $23.50 /per hour

Schedule: Monday through Friday (Day Shift)

We are an organization that values diversity and encourages all qualified individuals to apply without regard to sex race color ancestry national origin citizenship status religion age marital status (including civil unions) military service veteran status pregnancy (including childbirth and related medical conditions) genetic information sexual orientation gender identity legally recognized disability domestic violence victim status or any other characteristic protected by law.

Our organization is committed to working with and providing reasonable accommodations to individuals with disabilities including you have a disability and require assistance in the application process please email