Jr. Relocation Project Management Planner

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Position Summary

The Jr. Relocation Project Management (RPM) Planner serves as the planning representative between Corporate Real Estate & Workplace Services (CREWS) and business units. This role is responsible for client partnership managing workplace planning initiatives supporting project execution overseeing space planning requests and ensuring alignment with organizational standards budgets and compliance requirements. The Jr. RPM Planner partners cross-functionally to deliver space solutions that meet business needs while optimizing workplace efficiency and adherence to company processes.

Essential Duties and Responsibilities

RPM & Workplace Planning

Serve as primary planning liaison between CREWS and business stakeholders.

Understand client business needs and verify project requirements.

Validate work orders and project requests with Real Estate Advisory and CREWS teams

Coordinate all requests with OP/WPS to confirm workplace alignment

Manage and track customer workplace requests including but not limited to:

Conference room setups

Special workspace configurations

Decommissioning (decoms)

Moves furniture swaps and reconfigurations

Executive support and special requests

Support migration planning and workplace change initiatives while coordinating with OP:

Room function changes

Workstation conversions

Capacity changes (supply/demand)

Participate in WP planning (Strategic Brief & Test Fit Validation)

Planning POC to Function POC

Build and maintain strong client relationships to include proactively assisting in achieving business objectives

Project Management

Collaborate with requestors and Function Strategic Business Partners to define project scope.

Consult with MM for scope completion

Utilize established funding processes (PSW) to secure funding approvals.

Establish project timelines meetings and milestones to include project stakeholder/SME meetings.

Source and secure all vendors POCs and additional resources.

Manage all plan and budget approvals.

Create a project packet for review and hand off to MM for implementation to include but not limited to:

SOW before and after plans move lists etc

Ensure compliance with corporate standards and local building codes.

Support cross-team collaboration throughout the project lifecycle.

Manage project follow up and close out process to include closeout of all POs and

Assist with any purge/clean up efforts

Space Planning (WO or Project Requests)

Review and validate detailed programming requests

Complete test fits and special requests within team allocations

Develop final scope of work and executable documentation (working drawings)

Manage full RFP process for moves and decoms

Submit/request labor POs from Finance (E1 or USAA)

Coordinate with SMEs for low voltage requirements

Support room and workstation planning including signage and workplace standards.

Administrative & Operational Support

Weekly updates to the front door Maximo queue and Archibus queue

Manage IT and AV engagement processes.

Train existing and new Move Coordinators in their roles and responsibilities

Coordinate client requests partnering with AV Minor Construction and Security teams as needed to include:

Conference room/office modifications including room renumbering furniture reconfigurations privacy enhancements and AV upgrades.

Security card reader requests installations or changes.

Request badge access to secure areas for Move Managers & Vendors.

Conduct Move Coordinator Training and Lessons Learned Reviews.

Support Artwork Requests

KPI and CSAT follow up

Lessons learned review

Other duties as assigned

Tools and Process Dependencies

Maximo (work order coordination)

Archibus (move submission and planning)

Go/rpmrequest (front door intake)

Project Scope of Work (PSW Box funding approval process)

IT and AV Support Engagement

Minor Construction Process

CoSA Advisory Committee

Campus Occupancy Planning (COP)

Workplace exceptions

Room function or name changes

Seating capacity changes

Test fit by OP

Advise OP Team Level Allocations

Education and Experience

Bachelors degree in Architecture Interior Design Facilities Management Business or related field OR equivalent combination of education and experience

0-2 years of experience in space planning workplace strategy facilities or project management.

Experience managing workplace moves adds and changes (MAC).

Experience in corporate real estate environments.

Required Skills and Abilities

Knowledge of building codes and workplace standards.

Familiarity with AutoCAD space planning software or IWMS platforms.

Proficiency in planning tools and space management systems.

Strong organizational and communication skills.

Understanding of project lifecycle management and budgeting processes.

Work Environment and Physical Requirements

Primarily office-based in a corporate environment with regular interaction across departments.

Periodic on-site presence in active construction or renovation areas.

Fast-paced environment with multiple concurrent projects and shifting priorities.

Ability to sit or stand for extended periods while working at a computer.

Frequent walking of office floors and facilities to conduct space reviews site walks and project assessments.

Ability to travel between buildings or campus locations as needed.

Occasionally lift and/or move items up to 25 pounds (e.g. plans small furniture pieces materials).

Ability to access construction or renovation areas which may require personal protective equipment (PPE).

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness so we offer a supportive culture and comprehensive benefits package that prioritizes mental physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

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Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.