Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
2 hours ago
Vacancies:
1 Vacancy
Job Summary
Executive Assistant
Hybrid Glasgow
Were a leader in data and AI. Through our software and services we inspire customers around the world to transform data into intelligence - and questions into answers.
If youre looking for a dynamic fulfilling career with flexibility and a world-class employee experience youll find it here. Were recognized around the world for our inclusive meaningful culture and innovative technologies by organizations like Fast Company Forbes Newsweek and more.
About the job
As an Executive Assistant you will:
- Manage the VPs calendar strategically resolving conflicts protecting focus time planning ahead and designing days that optimize preparation time energy levels and overall effectiveness.
- Act as a communication gatekeeper filtering and prioritizing emails calls and messages drafting responses when needed and ensuring only essential items reach the VP.
- Coordinate complex travel and logistics including flights visas time zones ground transport detailed itineraries and processing expenses.
- Handle full meeting preparation from agenda-setting and briefing materials to notetaking action tracking and postmeeting followup.
- Support project coordination tracking deliverables timelines and stakeholder alignment to help keep strategic initiatives on track.
- Assist with financial oversight including expense management invoice processing budget tracking and preparing inputs for leadership or board reviews.
- Serve as a liaison between the VP and internal teams maintaining strong communication flow sensing organizational dynamics and helping resolve issues early.
- Plan and execute executivelevel events such as board dinners leadership offsites and highvisibility internal gatherings.
- Embrace curiosity passion authenticity and accountability. These are our values and influence everything we do.
Required qualifications
- Years of experience supporting senior leaders or executives in a fastpaced international environment.
- Exceptional organizational and timemanagement skills with the ability to anticipate needs and proactively prepare information materials and time buffers before the VP even asks.
- High level of discretion and professionalism with the ability to handle confidential business and personal information with absolute trustworthiness.
- Strong communication skills including the ability to draft clear concise messages and represent the VP professionally with internal and external stakeholders.
- Proven experience managing complex calendars coordinating international travel and handling logistics with accuracy and foresight.
- Advanced proficiency with productivity and collaboration tools such as Microsoft Office SharePoint and Confluence.
- Strong problemsolving skills with a proactive solutionsoriented mindset.
- Fluency in English; additional languages are a plus.
You are welcome here.
At SAS its not about fitting into our culture its about adding to it. We believe our people make the difference. Our inclusive workforce brings together unique talents and inspires teams to create amazing software that reflects the diversity of our users and customers.
Additional Information
SAS is an equal opportunity employer. All qualified applicants are considered for employment without regard to race color religion gender sexual orientation gender identity age national origin disability status protected veteran status or any other characteristic protected by law.
Job level will be determined based on the applicants education skills and experience. Resumes may be considered in the order they are received. SAS employees performing certain job functions may require access to technology or software subject to export or import regulations. To comply with these regulations SAS may obtain nationality or citizenship information from applicants for employment. SAS collects this information solely for trade law compliance purposes and does not use it to discriminate unfairly in the hiring process.
SAS only sends emails from verified email addresses and never asks for sensitive personal information or money. If you have any doubts about the authenticity of any type of communication from or on behalf of SAS please contact
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#SAS
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Scandinavian Airlines, usually known as SAS, is the flag carrier of Denmark, Norway and Sweden. SAS is an abbreviation of the company's full name, Scandinavian Airlines System or legally Scandinavian Airlines System Denmark-Norway-Sweden.
