Accounts Payable Clerk Holy Cross School

Accounts Payable Clerk

Position Summary

The Accounts Payable Clerk is responsible for overall payment to vendors for approved expenses and
for the issuance of all purchase orders for approved expenditures prior to the execution of any
order of goods or services. The Accounts Payable Clerk processes and disburses weekly check runs
and addresses any questions related to such expenditures maintains IRS W-9 forms for vendors
ensures compliance with IRS reporting and organizes and maintains all accounts payable files.

The Accounts Payable Clerk is a twelve-month position. It can be expected that this position will
work additional hours as needed including evenings and weekends to support school needs.

Qualifications

High School Diploma required; bachelors degree preferred.
At least 2 years experience in accounts payable not for profit preferred
Proficient in Microsoft Office Suite and accounting software Blackbaud system experience preferred
Excellent written and verbal communication skills
Ability to exercise healthy skepticism with expenditures and good internal controls.
Ability to exercise discretion and confidentiality given the nature of the position.
Positive attitude with ability to communicate information and respond to inquiries.

Primary Duties & Responsibilities

Oversee and issue approved purchase orders to employees as needed.
Conduct budget monitoring notify Controller and/or CFO of overbudget or abuse in expenditures.
Open and distribute the Finance Departments mail to appropriate personnel.
Match invoices received to the purchase orders issued issue checks to appropriate vendors weekly.
Print Accounts Payable Aging Report weekly review and select checks for payment.
Prepare checks and obtain CFOs signature seek additional authorization when necessary.
Prepare checks for mailing or retain for hand delivery/pick-up.
Organize and maintain A/P filing system.
Record online payments to GL.
Balance all post event finance records.
Manage and reconcile petty cash and distribute reimbursements. Perform other duties as assigned.

Required Skills and Abilities

Strong attention to detail and organizational skills
Ability to work independently and manage multiple priorities.
Excellent communication and interpersonal skills with demonstrated ability to work effectively in a collaborative manner.
Strong decision-making abilities
A creative and problem-solving mindset
A continuous learner with a demonstrated commitment to innovation and improvement.

Compensation

Salary commensurate with qualifications and includes a comprehensive benefits package.

To Apply

Interested and qualified candidates should submit the following materials to :

Cover letter expressing your interest and qualifications.
Current resume
An annotated list of professional references with contact information. References will be
contacted only with prior candidate approval.

About Holy Cross School

For more than 170 years the Congregation of Holy Cross has served the New Orleans community as the
premier college preparatory school for young men. Serving boys in pre-kindergarten through twelfth
grade we have seen generations of students grow from Boys to Men. Our development of boys to men
centers on our overall educational philosophy in building the whole man: Mind and Heart Body and Soul.

Holy Cross is fully approved by the Louisiana State Department of Education and accredited by the Cognia organization.