Change Management Consultant

Must Haves:

• 7 years experience Demonstrated ability to develop and implement new operational processes that align with regulatory requirements and organizational objectives.
• 7 years experience Proven experience in project management (e.g. project goals risk scope planning cost and quality management) and leading organizational change management initiatives.
• 7 years Experience with process improvement concepts (e.g. Six Sigma Lean).
• 7 years Experience collaborating with various groups to gather updates and maintain progress reporting action items risk management updates etc.
• 7 years Experience working alongside project and program managers in a highly complex environment with internal and external stakeholders vendors and partners; while providing updates escalating where required identifying risks and leading project document deliverables.
• 7 years Working knowledge of Ontario personal health information privacy legislation and regulation (i.e. Personal Health Information Protection Act 2004).
• 7 years Public sector experience ideally in Canadian healthcare in acute care primary care and/or community care settings.
• 7 years Knowledge and understanding of pan-Canadian and Ontario digital health standards and compliance testing practices.

Description

• The DHIEX program along with partners within the Agency facilitates the development and implementation of interoperability standards and frameworks across Ontarios healthcare system. It advances seamless and interoperable data sharing between digital platforms and Health Information Custodians (HICs).
• As demand for interoperable health information increases over time the Agency must add capacity to meet this demand by developing new interoperability specifications amend current standards and continue the various project and change management functions required to support all DHIEX workstreams.

Desired Skills:

• Working knowledge of Ontario personal health information privacy legislation and regulation (i.e. Personal Health Information Protection Act 2004).
• Knowledge of Healthcare Information Systems used throughout the province of Ontario.
• Experience working with Ontarios healthcare system
• Knowledge and experience with existing Ontarios digital health assets and standards.
• Knowledge and experience with HL7 FHIR Canadian and International Terminology Standards and FHIR Structure Data Capture (SDC).
• Knowledge and understanding of pan-Canadian and Ontario digital health standards and compliance testing practices.

Required Skills:

• Demonstrated ability to develop and implement new operational processes that align with regulatory requirements and organizational objectives.
• Proven experience in project management (e.g. project goals risk scope planning cost and quality management) and manage organizational change management initiatives.
• Experience with process improvement concepts (e.g. Six Sigma Lean).
• Experience working alongside project and program managers in a highly complex environment with internal and external stakeholders vendors and partners; while providing updates escalating where required identifying risks and managing project document deliverables.
• Experience with partner engagement and management and collaborating with various groups to gather updates and maintain progress reporting action items risk management updates etc.
• Excellent analytical problem-solving and decision-making skills; verbal and written communication skills; interpersonal and negotiation skills.
• Ability to readily identify assess and mitigate implementation and adoption issues.
• Experience developing project status reports and maintaining and monitoring status reporting logs.
• A team player with a track record for meeting deadlines.

Rated Criteria: 100 Points

• Demonstrated ability to develop operational processes supporting regulatory/strategic objectives manage organizational change management and prepare communication and training materials - 40 Points
• 5 years of Project Coordination experience including experience working alongside project and program managers providing updates escalating where required identifying risks and manage project activities. - 40 Points
• Experience working in the health sector or public sector organizations - 20 Points

Responsibilities:

• Conduct requirements gathering develop documentation including presentations and briefing notes and conduct partner engagement.
• Work with different partners and subject matter experts from different backgrounds (clinical business and technical).
• Interact with the business partners and subject matter experts in order to understand their requirements through gathering documenting and analyzing business and technology needs and requirements.
• Ensure all documentation follows drafting approval and publication standards is version controlled and loaded onto central project sites.
• Follow-up on team member commitments and proactively identify risks.
• Assist Program Manager with preparation of the communication and training artifacts and tracking Organizational Change Management activities.
• Provide assistance to program manager and team in coordinating planning communicating and executing the delivery of core program components.
• Proactively identify potential risk events and issues before they occur so that proper mitigating strategies can be developed.
• Assist in the preparation of status reports.
• Identify problems/issues and escalate as appropriate.
• Update and maintain the team and/or project site.

Deliverables

• Deliverables Include:
• DHIEX Program Management Support
• Scope of work includes but not limited to: Program support in the area of Organizational Change Management communication and training preparation of communication and training materials facilitation of their approval and publication/distribution.
• Organizational Change Management planning and execution in coordination with applicable project activities and milestones within the product roadmaps.
• DHIEX Program Operational Maturity
• Scope of work includes but not limited to: Document and analyze DHIEX operational processes identify gaps and make recommendations to optimize and standardize. Develop new operational processes in collaboration with stakeholders to DHIEX program.
• Preparation of Communication and Training materials.
• Scope of work includes but not limited to: presentation decks overview materials training decks newsletters and other artifacts that are required to increase awareness about the DHIEX regulation requirements and about steps that the Agency is taking to foster standards-based interoperability and compliance.
• Identify recurring and one-time collaboration opportunities and take responsibility for the secretariat of working groups and committees focusing on accelerating the decision-making in a transparent way.
• Coordinate publishing of various artifacts that may include awareness materials newsletters FAQs and others.

Additional Terms

• The term of this Engagement Assignment is 126 Business Days for 3 Sr. Change Management Consultant each with an option to extend for up to an additional 126 days at the Agencys discretion. The Engagement Assignment may be extended for unused Business Days at the Agencys discretion.
• The resource will comply with the Agencys policies and procedures.
• The Agency systems cannot be accessed from outside the province of Ontario and Agency assets including laptops and related equipment cannot be removed from the province of Ontario without prior written approval from the Agency.
• Assignment Type: This position is currently listed as Hybrid. The resource under this request will be required to work onsite as per Hiring Manager sole discretion.