Intermediate Program Manager
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Job Location:
Little Rock, AR - USA
Monthly Salary:
Not Disclosed
Posted on:
6 days ago
Vacancies:
1 Vacancy
Job Summary
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Closing Date:
Type of Position:
Professional Staff - Project/Program Administration
Job Type:
Regular
Work Shift:
Sponsorship Available:
Institution Name:
University of Arkansas for Medical Sciences
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education research and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization focused on improving patient care and the lives of Arkansans.
UAMS offers amazing benefits and perks (available for benefits eligible positions only):
- Health: Medical Dental and Vision plans available for qualifying staff and family
- Holiday Vacation and Sick Leave
- Education discount for staff and dependents (undergraduate only)
- Retirement: Up to 10% matched contribution from UAMS
- Basic Life Insurance up to $50000
- Career Training and Educational Opportunities
- Merchant Discounts
- Concierge prescription delivery on the main campus when using UAMS pharmacy
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position please click theApply link/button.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law including age race color national origin disability religion protected veteran status military service genetic information sex sexual orientation or pregnancy. Questions or concerns about the application of Title IX which prohibits discrimination on the basis of sex may be sent to the Universitys Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
For general application assistance or if you have questions about a job posting please contact Human Resources at .
Department:
COM Internal Med Chair Admin
Departments Website:
Summary of Job Duties:
The Intermediate Program Manager works in conjunction with leadership in COM Internal Medicine to support the mission and vision of the institution. Provides overall administrative management and a variety of business-related functions including data projects finance budget recruitment special events travel/procurement and billing and revenue cycle functions. The Program Manager will process develop and maintain reports as the centralized Travel Manager for the Internal Medicine department. This position also supports the Division Director Administrator and other members of the COM Internal Medicine and Service Line Leadership team. This position coordinates meetings & manages various projects requested by the Leadership team to ensure the successful achievement of goals. Will act as program manager for special projects which could involve tracking assigned tasks in meetings and at times taking the lead on projects to help ensure completion.
Qualifications:
Bachelors degree in business education or related field plus four (4) years of administrative clinical office or program management experience or
High school diploma/GED plus eight (8) years of administrative clinical office or program management experience required.
Knowledge Skills & Abilities:
Excellent communication skills: written verbal and listening.
Must be able to interact well with others one-on-one and as part of a team.
Ability to set priorities and maintain a high level of organization while managing multiple deadlines.
Possess a high degree of initiative for independent work.
Demonstrate attention to detail accuracy and thoroughness.
Handle sensitive information with absolute confidentiality.
Computer experience and the ability to learn additional programs as needed.
Responsibilities:
Managing the onboarding process for Faculty members across 11 divisions including those in Northwest Arkansas.
Collaborating with various departments such as Professional Staffing Provider Enrollment Immigration & Malpractice offices Human Resources EPIC trainers Student Employee Health Services and the Portrait Studio.
Ensuring offer letters meet COM (College of Medicine) standards through reviewing modifying and editing.
Managing the offer letter approval process in JFR by obtaining the required signatures and submitting for approval.
Managing appointment actions in JFR including documentation for time/salary changes separations adjunct and academic appointments.
Collecting and inputting data into RedCap for the purpose of building and maintaining profiles for Annual Faculty Evaluations.
Initiating immigration cases for foreign national employees using Immigration Tracker and overseeing cases not managed in-house by the UAMS immigration office.
Providing administrative assistance to the Chair of the Internal Medicine Department.
Coordinating administrative tasks for the Department Chair Department Administrator and Education Program Director.
Managing schedules documentation meetings events and other office duties.
Coordinating and planning department-wide events.
Handling day-to-day operations such as answering phones mail duties reports ordering supplies and addressing faculty needs.
Screening and routing Chairmans calls as appropriate.
Scheduling and coordinating Faculty meetings budget meetings Division Directors meetings and Hospital Leadership meetings.
Overseeing procurement for the Internal Medicine department including P-Card management supply ordering creating requisitions and staying informed about procurement policies.
Managing special event forms requests spend authorizations expense reports and supplier invoice requests for department events guest speakers travel and purchasing needs.
Organizing the yearly departmental flu shot clinics.
Collaborate with individual divisions or departments for special events such as guest speakers and investiture ceremonies.
Ensuring all necessary supplies and resources are available for faculty.
Managing registration and documentation processes.
Assisting the IM Vice Chair of Mentoring in maintaining committee information in RedCap scheduling training sessions and coordinating committee cycles.
Supporting the department committees as assigned by maintaining membership records creating agendas recording meeting minutes participating in sub-committees when needed and maintaining working relationships with other entities on site to achieve the Vision 2029 goals.
Maintaining generating and updating over 200 Internal Medicine pages on the UAMS website.
Editing the monthly Impact Newsletter for the Internal Medicine department.
This position assists in coordinating M3 and M4 medical student activities in the Department and serves as a point of contact for rotating medical students when the primary point of contact is not available to perform duties such as proctoring exams.
In addition this position works closely with other Departments to ensure their rotating students have appropriate access.
Performing other duties as assigned.
Additional Information:
Salary Information:
Required Documents to Apply:
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
Please contact for any recruiting relatedquestions.
All application materials must be uploaded to the University of Arkansas System Career Site
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:
No Background Check Required
This position is subject to pre-employment screening (criminal background drug testing and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential non-discriminatory manner consistent with state and federal law.
Constant Physical Activity:
Hearing Manipulate items with fingers including keyboarding Repetitive Motion Sitting Standing Talking Walking
Frequent Physical Activity:
Hearing Manipulate items with fingers including keyboarding Sitting Standing Talking Walking
Occasional Physical Activity:
Manipulate items with fingers including keyboarding Repetitive Motion Sitting Standing Talking Walking
Benefits Eligible:
YesRequired Experience:
Manager
Key Skills
About Company
UACCB is a two-year, accredited Arkansas community college with on-campus and online classes offering a variety of degrees and technical certificates.
