Ctrack and YES Collaborate to Empower South African Youth

Ctrack in partnership with Youth Employment Service (YES) is committed to creating diverse workplace opportunities for young individuals. Our joint efforts aim to reduce unemployment rates and empower South African youth by equipping them with essential skills and providing meaningful workplace experiences. These initiatives significantly enhance their prospects of securing long-term employment.

Why Choose Ctrack

At Ctrack our vision extends beyond the present. We focus on anticipating the future predicting trends and staying ahead of the curve. By joining our team youll be part of an organization that thrives on innovation embraces challenges and shapes the landscape of tomorrow.

Role Purpose

The YES4Youth Programme Position Invoicing provides administrative support to the Invoicing Team by processing technician job submissions not received through the Invoicing EQM Tool and by following up on outstanding purchase orders for completed work. This role acts as a key point of contact between the Invoicing Team Service Control Technicians Credit Control and Sales to obtain all required documentation and information necessary for the timely finalisation of invoices.

Who can apply

• Unemployed youth who have not previously participated in the Yes4Youth initiative.
• Aged between 18 and 29
• Must be a South African citizen.
• Must reside close to the workplace area
• Must not have a criminal record.
• Must be able to start employment on 1 May 2026.
• Highest Qualification to be Grade 12
• Qualifications aligned to the position would be an advantage

Duration

12-months

How much will you earn

R5000 stipend monthly

Duties & Responsibilities

Case Reports

• Review case reports and investigate any cases where an invoice number has not been generated.
• Verify if the technicians worksheet has been submitted via the Invoicing EQM Tool.
• Follow up on missing worksheets with Service Control and Technicians.

Outstanding Purchase Orders

• Follow up on all queries relating to outstanding purchase orders for completed work with Service Control Credit Control or Sales.
• Review required documents for accuracy and completeness when received.
• Forward all complete documentation to the appropriate Invoicing Clerk for invoice finalisation.

Pro Forma Invoices

• Assist in preparing pro forma invoices on the ERP system when needed.
• Forward pro forma invoices to the relevant Service Controller or Sales Representative for PO processing.

Invoicing: Upgrade/Renewal De-installation Cases

• Assist with raising invoices for upgrade and renewal contract de-installation cases.
• Ensure all information is accurate before loading it into the ERP system.

Advantageous Qualifications
Certificate or Diploma in: Accounting
Financial Administration
Bookkeeping
Business Administration
Office Administration
Supply Chain or Procurement Administration
Training in ERP/accounting systems (SAP Sage QuickBooks Tally etc.)
Excel training (intermediate to advanced)

Advantageous Skills & Competencies
Strong numerical and analytical ability
Intermediate Excel proficiency (VLOOKUP pivot tables formulas)
Familiarity with invoice processing or purchase order workflows
Ability to identify errors or inconsistencies in worksheets and POs
Strong administrative accuracy and attention to detail
Excellent communication (written & verbal)
Ability to collaborate effectively with multiple teams
Learning agility ability to learn new systems quickly
Strong organisational and multitasking skills

Additional Skills
High accuracy in data entry
Proficiency in Microsoft Office (Excel Word Outlook)
Familiarity with invoicing or ERP systems (advantageous but not required)
Competent with email and digital communication tools

Administrative Skills
Strong time-management capabilities
High attention to detail
Ability to prepare reports and documentation
Ability to manage multiple follow-ups and outstanding items

Interpersonal Skills
Clear communication skills
Teamwork and collaboration

Analytical & Problem-Solving
Ability to identify discrepancies
Ability to resolve issues such as missing documents or incorrect data

Advantageous Skills & Competencies
Strong numerical and analytical ability
Intermediate Excel proficiency (VLOOKUP pivot tables formulas)
Familiarity with invoice processing or purchase order workflows
Ability to identify errors or inconsistencies in worksheets and POs
Strong administrative accuracy and attention to detail
Excellent communication (written & verbal)
Ability to collaborate effectively with multiple teams
Learning agility ability to learn new systems quickly
Strong organisational and multitasking skills

Additional Skills
High accuracy in data entry
Proficiency in Microsoft Office (Excel Word Outlook)
Familiarity with invoicing or ERP systems (advantageous but not required)
Competent with email and digital communication tools

Administrative Skills
Strong time-management capabilities
High attention to detail
Ability to prepare reports and documentation
Ability to manage multiple follow-ups and outstanding items

Interpersonal Skills
Clear communication skills
Teamwork and collaboration

Analytical & Problem-Solving
Ability to identify discrepancies
Ability to resolve issues such as missing documents or incorrect data

Closing Date: 23 March 2026 at 16:00