Artist Services Coordinator, Citywide and Charlie Parker Jazz Festival

New York City, NY - USA

Monthly Salary: Not Disclosed

Posted on: 7 hours ago

Vacancies: 1 Vacancy

Job Summary

POSITION SUMMARY

Reporting to the SummerStage & Charlie Parker Jazz Festival Programming Managers the Artist Services Coordinator manages all aspects of previously negotiated artists logistics at SummerStage Citywide and the Charlie Parker Jazz Festival (CPJF). The Coordinator also serves as the programming point person on site for artist hospitality.

COMPENSATION: $25 per hour

RESPONSIBILITIES

Remote

Advance and book previously negotiated flights hotel accommodations and ground transportation needs for artists.
Acquire receipts and track artists expenses.
Advance and maintain artists guest list
Maintain talent rooming lists and flight itineraries
Handle petty cash and do shopping for the artist rider and catering fulfillments
Additional artist relations support as needed
Track the Artists Catering Budget throughout the season

On Site

Be on-site for all Citywide free and CPJF concerts from presound check through artist departure including post-show green room breakdown and cleanup.
Arrive on site before the artists and make sure their area is set up properly
Ensure all artists and artist team members are properly credentialed for venue access
Troubleshoot any artist guest list requests
Work in tandem with the programming and production office for all artists needs dressing room assignments and run of show.
Set up the artists table green room or designated areas with coffee tea fruits and snacks
Greet artists upon arrival on site and check in on their needs throughout the day
Keep track of hospitality inventory (snacks utensils napkins cups etc.) and replenish accordingly
Coordinate and collect required signatures for posters as needed
Be warm welcoming greet artists and act as the main point person for artists hospitality
Maintain the artists green room cleanliness
Serve as a runner for any hospitality last minute needs
Support artist meet-and-greet when needed.

QUALIFICATIONS

Minimum of three years experience as an artist support coordinator for a performing arts center music venue catering company promoter and/or major tour
Minimum three years of administrative work experience in the music business performing arts or with a talent agency
Excellent multitasking skills and organizational skills
Strong interpersonal and teamwork skills mi
Strong customer service skills
Attention to detail and high level of accuracy
Demonstrate good judgment and a professional demeanor
Extremely dependable punctual detail-oriented and organized
Ability to manage special projects independently and to completion
Working knowledge of Google Apps required
Valid drivers license a plus
Bachelors degree from an accredited college or university preferred

ABOUT CITY PARKS FOUNDATION

At City Parks Foundation (CPF) we are dedicated to invigorating and transforming New York City parks into dynamic vibrant centers of urban life through arts environmental education sports and community building programs for all New Yorkers. Our ethos is simple: we believe thriving parks mean thriving communities.

Community engagement includes Partnerships for Parks a public-private program of City Parks Foundation and NYC Parks which supports and champions a growing network of community leaders who care and advocate for the transformation of our neighborhood parks and the Parks and Open Space Partners-NYC coalition of conservancies and alliances. We also administer the NYC Green Fund a regranting program for parks and open space nonprofits and grassroots organizations.

We produce SummerStage the iconic free outdoor performing arts festival in NYC presenting world-class artists from across the globe and our own neighborhoods on our mainstage in Central Park and in local parks in all five boroughs and our Swedish Cottage Marionette Theatre and roving PuppetMobile present marionette puppet theater throughout New York City.

We connect youngsters to nature in the urban environment through progressive experiential teaching. Using parks as classrooms we provide learning experiences and hands-on activities in urban forests coastal areas and gardens.

Free golf tennis track & field soccer and fitness programs bring high-quality instruction and equipment into areas where few organized athletic opportunities exist. We offer leveled training year-round scholarship coaching and special pro events.

Applicants must be authorized to work in the United States. City Parks Foundation does not offer visa sponsorship.

Required Experience:

Manager

POSITION SUMMARYReporting to the SummerStage & Charlie Parker Jazz Festival Programming Managers the Artist Services Coordinator manages all aspects of previously negotiated artists logistics at SummerStage Citywide and the Charlie Parker Jazz Festival (CPJF). The Coordinator also serves as the prog...

POSITION SUMMARY

COMPENSATION: $25 per hour

RESPONSIBILITIES

Remote

Advance and book previously negotiated flights hotel accommodations and ground transportation needs for artists.
Acquire receipts and track artists expenses.
Advance and maintain artists guest list
Maintain talent rooming lists and flight itineraries
Handle petty cash and do shopping for the artist rider and catering fulfillments
Additional artist relations support as needed
Track the Artists Catering Budget throughout the season

On Site

Be on-site for all Citywide free and CPJF concerts from presound check through artist departure including post-show green room breakdown and cleanup.
Arrive on site before the artists and make sure their area is set up properly
Ensure all artists and artist team members are properly credentialed for venue access
Troubleshoot any artist guest list requests
Work in tandem with the programming and production office for all artists needs dressing room assignments and run of show.
Set up the artists table green room or designated areas with coffee tea fruits and snacks
Greet artists upon arrival on site and check in on their needs throughout the day
Keep track of hospitality inventory (snacks utensils napkins cups etc.) and replenish accordingly
Coordinate and collect required signatures for posters as needed
Be warm welcoming greet artists and act as the main point person for artists hospitality
Maintain the artists green room cleanliness
Serve as a runner for any hospitality last minute needs
Support artist meet-and-greet when needed.

QUALIFICATIONS

Minimum of three years experience as an artist support coordinator for a performing arts center music venue catering company promoter and/or major tour
Minimum three years of administrative work experience in the music business performing arts or with a talent agency
Excellent multitasking skills and organizational skills
Strong interpersonal and teamwork skills mi
Strong customer service skills
Attention to detail and high level of accuracy
Demonstrate good judgment and a professional demeanor
Extremely dependable punctual detail-oriented and organized
Ability to manage special projects independently and to completion
Working knowledge of Google Apps required
Valid drivers license a plus
Bachelors degree from an accredited college or university preferred