Administrative Assistant

COMPANY OVERVIEW
Artisan Design Group or ADG is a leading supply chain partner to homebuilders throughout the United States. Over 3000 ADG employees operating out of 135 facilities in 25 states provide a full range of design procurement and installation services along with products from the top manufacturers of flooring cabinets and countertops. Formed in 2016 by the merging of two industry leaders ADG then acquired over 20 additional companies each a leader in the geography it serves. We are the premier interior finishings organization in the United States. Our expansive trajectory has been rapid and we continue to experience explosive growth thanks to our dedication to high quality work.

JOB SUMMARY (Day-in-the-Life)

The Administrative Assistant plays a critical role in supporting daily office operations and maintaining accurate job documentation. This position works closely with internal teams project managers and operations staff to ensure job files are organized acknowledgements are reviewed and data is entered accurately and on time. Success in this role means job documentation is complete and accessible records are maintained accurately in company systems and the team is supported with timely administrative coordination. Strong Excel and organizational skills are essential to ensure efficient workflow and accurate reporting.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Ensure accurate data entry and maintenance of job records and documentation within company systems
Maintain organized and complete job files to support operational efficiency and project tracking
Review acknowledgements and documentation to verify accuracy and completeness before processing
Coordinate with internal teams to support job tracking documentation flow and administrative processes
Monitor and report discrepancies missing documentation or data inconsistencies to appropriate team members
Utilize Excel to maintain reports track data and support operational needs
Follow company safety policies and procedures
Perform other job-related duties as assigned

EDUCATION EXPERIENCE & QUALIFICATIONS

Required Qualifications

Legal authorization to work in the United States
Proficiency in Microsoft Excel and other Microsoft Office applications
Strong attention to detail and organizational skills
Ability to manage multiple tasks and maintain accurate records in a fast-paced environment
Ability to sit and work at a computer for extended periods of time

Preferred Qualifications (nice-to-haves)

Experience in administrative support data entry or office coordination
Familiarity with job file management or construction-related documentation
Experience working with spreadsheets and reporting tools
Industry experience in construction flooring cabinets or related fields

Experience in administrative or data entry roles is helpful but not required. We are willing to train motivated candidates who demonstrate reliability and a strong work ethic.

CORE COMPETENCIES

Build and maintain professional working relationships
Communicate clearly and effectively
Demonstrate accountability and ownership
Exercise sound judgment and attention to detail
Identify and resolve administrative or documentation challenges proactively

PHYSICAL DEMANDS

The physical demands described below are representative of those required to successfully perform the essential functions of this position.

Stationary Position: Ability to remain in a stationary position (sitting or standing) for up to 80% of the workday
Mobility: Occasionally required to move throughout the office to access files printers or materials
Manual Dexterity: Frequently operates a computer and other office equipment such as printers and scanners
Communication: Ability to effectively communicate and exchange accurate information with customers and team members

WORK ENVIRONMENT

The work environment characteristics described below are representative of those encountered while performing the essential functions of this position.

Office/Design Center: Professional climate-controlled office environment with moderate noise levels (e.g. computers printers and light foot traffic)

OUR BENEFITS

Health Insurance (Medical Prescription Dental and Vision)
Life Insurance
Paid Holidays and Time Off
401(k) Plan with company matching

ADG is an equal opportunity employer and administers all personnel practices without regard to race color religious creed sex gender age ancestry national origin mental or physical disability or medical condition sexual orientation gender identity or expression marital status military or veteran status genetic information or any other category protected under federal state or local law.

We are committed to helping individuals with disabilities participate in the workforce and ensuring equal opportunity to apply and compete for jobs. If you need any assistance at any point in the application or hiring process due to a disability and you need an accommodation please email . Please do not use this email address for any other questions. Only inquiries regarding accommodations will be addressed.