Contracts Manager

The Contracts Manager provides leadership and oversight for contract review negotiation administration and process improvement in support of SEIs research and operational portfolio. Reporting to the Sr. Director of Contracting & Procurement this role leads the Contracts Team and supports effective agreement management across a broad range of federal and non-federal activities in a federally funded research environment.

This position combines people leadership contracting expertise and operational management. The Contracts Manager is responsible for supporting timely and compliant agreement execution advising internal stakeholders on contractual matters strengthening team capability and improving the consistency and transparency of contracting operations.

Key Responsibilities:

1. Contract Review Negotiation and Administration

• Lead the review negotiation execution modification administration and closeout of a broad range of agreements.
• Ensure agreements are processed accurately timely and in accordance with applicable regulations institutional requirements and sponsor expectations.
• Oversee modifications supplements no-cost extensions and other changes to active federal and non-federal agreements.
• Support a broad portfolio of agreement types including government contracts and project work plans subcontracts non-disclosure agreements license agreements collaborative agreements service agreements vendor agreements and other agreements as required.
  

2. Team Leadership and Staff Development

• Lead and support the day-to-day work of the Contracts Team including workload management coaching and performance support.
• Assist with professional development planning and help build team capability through cross-training knowledge sharing and clear expectations for quality responsiveness and stakeholder support.
• Contribute to a collaborative accountable and service-oriented team environment.
  

3. Stakeholder Support and Contract Guidance

• Serve as a primary point of contact for internal stakeholders on contractual matters and advise business managers technical leads and leadership on agreement requirements risks and sponsor-related communications.
• Coordinate with internal stakeholders as needed to support effective contractual processes.
• Serve as an interface with government contracting representatives including Procuring and Administrative Contracting Officers.
  

4. Compliance Risk and Audit Readiness

• Ensure contract files and related documentation practices are compliant with applicable regulations and institutional requirements while maintaining right-sized documentation without unnecessary duplication.
• Maintain strong working knowledge of FAR DFARS applicable agency supplements government cost principles and university contracting policies.
• Assess contracting practices and documentation workflows to identify control gaps strengthen audit readiness and recommend improvements in coordination with leadership.
• Evaluate and communicate contractual risk tradeoffs clearly to leadership recommending balanced solutions that protect SEI and Carnegie Mellon University while enabling mission success.
  

5. Process Improvement and Operational Support

• Develop and update agreement templates procedures and guidance materials as needed to support effective and consistent contract administration.
• Identify opportunities to improve workflows reduce ambiguity and strengthen the consistency and transparency of contracting practices.
• Prepare reports conduct studies gather data respond to inquiries and attend meetings or conferences at the request of higher-level management including the Directors Office.
• Serve as backup for the Sr. Director of Contracting & Procurement as needed.
• Perform other duties as assigned.
  

Qualifications:

• Bachelors degree in Business Administration Finance Accounting Public Administration Legal Studies or a related field or an equivalent combination of education and relevant experience.
• 10 years of progressively responsible experience in contract administration government contracting sponsored programs research contract administration or related agreement management.
• Strong working knowledge of federal contracting requirements including FAR and DFARS.
• Demonstrated experience reviewing negotiating administering and modifying complex agreements.
• Demonstrated experience leading staff managing workflow and supporting team development in a professional environment.
• Strong analytical organizational communication and problem-solving skills with attention to detail and sound judgment.
• You will be subject to a background investigation and must be able to obtain and maintain a Department of War security clearance.
  

Preferred Qualifications:

• Experience in a research nonprofit higher education government FFRDC or similarly regulated environment.
• Experience supporting audit readiness internal controls and process improvement.
• Professional certification such as CPCM CFCM CCCM or equivalent.
  

Personal Attributes:

• Strong attention to detail judgment integrity and accountability.
• Strong interpersonal and communication skills with the ability to collaborate effectively across technical and administrative teams.
• Ability to balance day-to-day execution with process improvement and staff development.
• Adaptability and resilience in a mission-driven compliance-oriented environment.

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible employees enjoy a wide array of benefits including comprehensive medical prescription dental and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits take well-deserved breaks with ample paid time off and observed holidays and rest easy with life and accidental death and disability insurance.

Additional perks include a free Pittsburgh Regional Transit bus pass access to our Family Concierge Team to help navigate childcare needs fitness center access and much more!

For a comprehensive overview of the benefits available explore our Benefits page.

At Carnegie Mellon we value the whole package when extending offers of employment. Beyond credentials we evaluate the role and responsibilities your valuable work experience and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; its about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization! Apply today!

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