R&D- Administrative Assistant
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Job Location:
Bowling Green, OH - USA
Monthly Salary:
Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
This role performs a variety of administrative functions at our Bowling Green KY -Coil Coatings facility.
Job duties include contact with other employees and access confidential and proprietary information and/or other items of value and such access may be supervised or unsupervised. The Company therefore has determined that a review of criminal history is necessary to protect the business and its operations and reputation and is necessary to protect the safety of the Companys staff employees and business relationships.
Responsibilities
Create an organized system of tracking monitoring and prioritizing a high volume of tasks and projects.
Prepare written communications and utilizing various computer applications including the Office 365 suite.
Maintain substrate purchasing/inventory at all locations
oPurchase all metal substrate used for lab testing for all Coil locations: Bowling Green Garland Kankakee Pittsburgh Los Angeles and other various locations.
oIssue Requisitions
oObtain quotes from suppliers
oIssue required purchase orders from Coupa
oCoordinate shipping of metal coils to the slitter
oPurchasing Supplies for R&D Lab
Maintain inventory for daily lab and office functions
oResearch supply items for lowest cost option to support SW cost savings efforts
oWork with corporate accounting for all invoices and purchase orders
oBring supplies up from the plant and restock all shelves and cabinets
oReconcile AAP MRO and Invoice Hold Reports
Assist with the facilitation of Paint School
oCoordinate with Sales and R&D to schedule all dates for each Paint School
oCoordinate with Sales all communications and organizations for customers commercial and inside trainers
oKeeping up-to-date spreadsheet with confirmations for each class attendee
oCoordinate with Sales to maintain the customer Paint School waiting list
oPrint and put together all teaching documents name tags certificates etc
oCoordinate safety briefings and plant tours for each class
oSchedule all lunches and dinners associated with Paint School
Support the administrative needs of the Bowling Green lab
oAssist R&D lab as needed with presentations meetings and conference calls
oGather needed and/or requested information from the global team
oSet up and organize customer meetings lunches and dinners
oUpdate Phone Extension List
oUpdate Coil Lab Organizational Charts
oCoordinate the shipping of lab materials and samples
oCoordinate the return of various IT items
Demonstrate the ability to display a high degree of professionalism and confidentiality in communication both internally and with customers.
Special projects
Qualifications
BASIC QUALIFICATIONS
Must be legally authorized to work in the country for which you are applying for employment (without now or in the future needing sponsorship for employment work visa and/or permanent residence status).
Must have High School Diploma or the equivalent of.
Must be at least 18 years of age.
Experience working in cross-functional teams
Computer knowledge for data entry and communication
Proficient in MS Office
PREFERRED QUALIFICATIONS
- Associates Degree
- Prior Administrative Assistant experience
- Prior purchasing experience
Travel Requirements: 10%
This position is not eligible for sponsorship for work authorization now or in the future including conversion to H-1B visa.
Required Experience:
Junior IC
Key Skills
- Laboratory Experience
- Vendor Management
- Design Controls
- C/C++
- FDA Regulations
- Intellectual Property Law
- ISO 13485
- Research Experience
- SolidWorks
- Research & Development
- Internet Of Things
- Product Development
About Company
At Sherwin-Williams, our purpose is to inspire and improve the world by coloring and protecting what matters. Our paints, coatings and innovative solutions make the places and spaces in our world brighter and stronger. Your skills, talent and passion make it possible to live this purp ... View more
