Supervisor, Transportation Finance

Job Summary

Oversees the prompt and accurate payment to contracted school bus vendors. Manages the budget and produces cost reports and estimates. Ensures certification of school bus operators and monitors. Provides a positive customer service focus to department division and the school community.

Essential Functions

1. Serves as customer focused liaison between schools and contractors for field trip set

up pricing payment collection and any required training.

2. Oversees the timely payment of contractor invoices; coordinates and manages fuel

allocation program limits; and mileage payments.

3. Manages the School Bus Transportation budget. Creates analyzes and updates

transportation spending reports current and historical.

4. Supervises and trains assigned staff conducts performance appraisals makes

employment and discipline recommendations and coordinates work assignments.

5. Oversees school bus operator and monitor certification process. Includes all

required documentation; Motor Vehicle Record database functions; fingerprinting

process and requirements; data collection recording and electronic input; monitoring

of expiration dates; and contractor follow through on such issues.

6. Collects field trip data and prepares corresponding reports.

7. Works on special projects fuel tax refunds and purchasing.

8. Oversees monitoring of contractor school bus fleet. Ensures compliance with

contract specifications on purchasing; maintenance and inspection of fleet; and

recording of inventory.

9. Oversees school bus accident reporting. Includes data collection electronic

documentation; current and historical reporting; and state database input.

10. Performs other duties as assigned.

Qualifications

Education: Bachelors degree from an accredited college or university. Masters degree preferred.

Experience: Five (5) years experience and training in public school administration and/or school transportation.

Certifications & Licenses: NA.

Knowledge Skills and Abilities (KSAs)

Knowledge of the essentials of personnel management and supervision

Knowledge of public-school administration

Knowledge of federal state and local statutes guidelines and policies related to school transportation services

Knowledge of general business management budget development cost estimates procurement functions and contract

management

Knowledge of Generally Accepted Accounting Principles governmental accounting and cost accounting

Strong knowledge of quality customer satisfaction practices and principles

Strong customer service skills including dealing with difficult people finding win-win solutions and providing follow up

Strong oral written and interpersonal communication skills

Strong word processing spreadsheet presentation and database software skills

Strong problem solving skills

Strong detail orientation skills

Ability to organize plan and execute reporting within deadlines

Ability to develop and establish research and evaluation programs for transportation services

Ability to manage team activities

Ability to work in a deadline driven and stressful office with frequent interruptions

Required Experience:

Manager