Administrative Assistant

Kirksey Architecture is seeking an organized detail-oriented and self-motivated Administrative Assistant to join our Austin office. This role provides essential administrative and operational support to ensure the office runs smoothly while assisting project teams with coordination and organization.

ABOUT KIRKSEY ARCHITECTURE

At Kirksey we greatly value our people our clients our communities and our planet. As architects designers and planners we are committed to creating high-performing healthy environments that make a lasting positive impact. Our work focuses on resource-efficient community-enhancing design that delivers meaningful experiences for the people who use the spaces we create. As part of our commitment to responsible practice Kirksey operates as a carbon-neutral firm.

We are an award-winning architecture firm built on collaboration innovation and sustainability. Our specialized practice groups function as firms within a firm empowering teams with the leadership focus and flexibility to deliver exceptional tailored design solutions.

If youre looking for more than just a job youll find it here. With a culture that encourages ideas supports ambition and invests in professional growth Kirksey is a place where you can build a long-term rewarding career.

POSITION OVERVIEW

The Administrative Assistant supports daily office operations and provides administrative coordination for project teams and internal departments. This role helps ensure smooth communication organized documentation and efficient office workflows while assisting with logistics events and project coordination activities. The ideal candidate is proactive highly organized and comfortable managing multiple responsibilities at once. Strong communication skills attention to detail and proficiency in Microsoft Office Suite are essential for success in this role.

KEY RESPONSIBILITIES:

Provide general administrative support to office leadership and staff.

Maintain conference room schedules and coordinate meeting logistics.

Greet visitors answer the door and accept deliveries.

Manage incoming and outgoing mail.

Submit and track courier requests.

Order stock and maintain office and kitchen supplies.

Maintain the materials library vendor product displays and product sample requests.

Coordinate the CEU (continuing education) and vendor presentation calendar

Coordinate product sample deliveries and ensure materials reach the appropriate team members.

Assist project teams with electronic filing and documentation organization.

Assist with coordinating internal and external events with team leads and vendors.

Support the Marketing team with event planning and event setup.

Assist with additional administrative projects and office initiatives as needed.

Facilities Management that includes working with the Landlord and other vendors to help maintain a clean working environment.

REQUIRED QUALIFICATIONS

35 years of relevant administrative or office support experience

Strong organizational skills with the ability to manage multiple priorities

Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint)

Excellent communication and interpersonal skills

Strong attention to detail and ability to follow through on task

Ability to work both independently and collaboratively in a team environment

PREFERRED COMPETENCIES

Experience working in an architecture design engineering construction or development environment

Experience supporting project-based teams

Familiarity with document management or project coordination workflows

BENEFITS AND PERKS

At Kirksey Architecture we are committed to supporting your professional and personal growth. We offer:

Employer-paid Medical Dental and Vision Insurance (at employee base level)

Employer-paid Short-Term and Long-Term Disability

Employer-paid Life and AD&D Insurance

Non-elected Employer 401(k) contribution

Employee Assistance Program and Mental Wellness resources

Identity Protection

Minimum of 15 days of paid time off (PTO)

10 Paid Holidays

Professional development and continuing education opportunities

To Executive Search Firms and Staffing Agencies:
Kirksey Architecture does not accept unsolicited resumes from agencies that have not signed a service agreement. All unsolicited resumes will be considered Kirkseys property. If you have questions reach out to