Receptionist

Irvine, CA - USA

Monthly Salary: Not Disclosed

Posted on: 6 hours ago

Vacancies: 1 Vacancy

Job Summary

Job Title: Receptionist

Location: Irvine CA 92618

Duration: 6 months with possible extension

Shift: Standard shift.

Responsibilities

Front Desk & Reception (Approx. 60%)

Greet and assist visitors clients and employees in a professional and friendly manner
Manage incoming phone calls and direct them to appropriate departments
Maintain visitor logs and issue visitor/security badges
Monitor front desk area to ensure a safe and welcoming environment
Follow escalation and emergency procedures when necessary
Provide general information and support to guests and staff

Administrative Support (Approx. 40%)

Scheduling & Calendar Management: Coordinate meetings and manage conference room reservations
Document Handling: Filing scanning photocopying and organizing documents
Mail Management (Backup): Sort incoming mail and prepare outgoing packages
Vendor Coordination: Communicate with service providers such as cleaning and maintenance vendors
Email Correspondence: Respond to general inquiries and internal communications
Event Support: Assist with organizing company meetings or events
Reporting: Prepare badge access reports and assist with related tracking

Systems & Tools

Candidates should be comfortable using:

Microsoft Office Suite (Outlook Word Excel)
Multi-line phone systems
Visitor log and badge/security systems (specific software experience not required)

Qualifications

Previous receptionist or front desk experience in a corporate environment
Strong communication and phone etiquette skills
Professional and polished customer service approach
Experience supporting office administration tasks
Ability to manage multiple responsibilities in a fast-paced environment
Familiarity with office safety and emergency procedures

Job Title: Receptionist Location: Irvine CA 92618 Duration: 6 months with possible extension Shift: Standard shift. Responsibilities Front Desk & Reception (Approx. 60%) Greet and assist visitors clients and employees in a professional and friendly manner Manage incoming phone calls and direct ...