Office Management

Your Impact

You are the heartbeat of Tactos office. As our Office Manager you ensure that 110 highly motivated people can focus entirely on building the future of industrial procurement because you take care of everything that makes our office a great place to work. From a perfectly stocked kitchen to memorable team events you shape how Tacto feels as a company every single day. A great office experience isnt a nice-to-have: it drives productivity lifts team morale and helps us attract the best talent in Munich. Your work is felt by every single person in the company every single day.

Your Tasks

• Owning our office experience end-to-end: You make sure our office at Sandstrasse is always in top shape clean organized well-stocked and a place people genuinely love to come to. You run daily checks fix issues proactively and coordinate with our building management and cleaning service before anyone needs to ask.

• Managing all vendors and service providers: You are the single point of contact for everything external from our landlord and Hausmeister to cleaning maintenance and any other service partners. You build reliable relationships handle all coordination and make sure things just work.

• Keeping the team supplied and equipped: From snacks and coffee to laptops and headphones you monitor stock levels manage our supply room and ensure no one ever runs out of anything they need.

• Being the go-to person for the whole team: Any office-related request lands with you. You handle it with a smile quickly and reliably and make people feel taken care of.

• Creating moments that matter: Birthdays work anniversaries new hires small celebrations you notice them and make them feel personal and warm. You have good taste and know how to make a gesture land.

• Organizing team events people actually enjoy: From monthly culture events (team breakfasts Women at Tacto lunches casual get-togethers) to our big quarterly moments (Christmas party Wiesn offsite) you plan and execute with care creativity and attention to detail. You work closely with Christian Head of Finance & Operations and Alex Chief of Staff to the CEO to align on vision and budget.

Your Profile

• You are a warm outgoing and service-oriented person who genuinely enjoys making other peoples days better; this is not a job you tolerate its one you love.

• You understand yourself as a Service Provider for the organization: your success is measured by how smoothly everyone else can do their work.

• You have 2 years of experience in office management hospitality event coordination or a comparable service role; you know what great looks like and you hold yourself to that standard.

• You are proactive to your core: you dont wait for the fridge to be empty the lamp to be broken or the event to be overdue. You spot it and fix it - without being asked.

• You have good taste: you know what makes an event memorable which gift feels thoughtful and how a well-run office looks and feels. You make decisions with confidence and style.

• You are organized and reliable: when you own something it gets done. People can count on you.

• You spread positive energy and are the kind of person the team genuinely loves having around. You make Tacto a better place just by being there.

• You speak fluent German (required for vendor communication and employee requests) and conversational English (our internal language is English).

• Experience in a fast-growing startup or a hospitality/hotel background is a strong plus.

Who We Are

Tacto builds an AI-driven procurement platform. Our mission is to strengthen Europes industry by future proofing their supply chains. We streamline how companies buy negotiate and manage procurement we help them optimize their by far largest cost driver to stay competitive in the long-run. Trusted by hundreds of companies Tacto transforms procurement into a strategic advantage.

Based in Munich our team of builders entrepreneurs and industry experts is creating technology that truly matters. Were backed by some of the best investors in the world including Sequoia Capital Index Ventures Cherry Ventures Visionaries Club UVC Partners as well as the founders of Personio GetYourGuide Helsing & Forto.

Why It Matters

The industry forms Europes economic backbone driving more than a fourth of Germanys GDP and providing over 30% of jobs. These hidden champions and global market leaders manufacture the physical world around us from the machines that build our cities to the medical devices that save lives.

Today a world of growing uncertainty and disruption is threatening their position. To stay stronger and competitive the industry must unlock new efficiencies and procurement is their largest strategic lever to do so.

At Tacto we deliver tangible cost savings and strategic resilience at a time when its needed most. Our work extends beyond technology its about protecting the foundation of Europes economy for generations to come.

What We Offer

• An environment where we enable you to have an impact and where we focus on outcomes not time-tracking

• A vibrant in-office culture (4 days/week) in a beautiful office

• 26 4 vacation days per year (4 fixed company rest days)

• Wellpass membership and access to Jobrad for your health

• Additional voluntary pension contribution and KITA subsidy for you and your familys future

• Competitive salary & meaningful equity stake so you are invested in our success

Tacto is an equal opportunities employer. We are committed to equal employment opportunity regardless of race religion sexual orientation age marital status disability or gender identity. Please do not submit personal data revealing racial or ethnic origin political opinions religious or philosophical beliefs trade union membership data concerning your health or data concerning your sexual orientation.

Required Experience:

IC