Administrative Officer
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Job Location:
Monthly Salary:
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Summary Statement
Preferred Qualification
- At least one year experience as a paralegal.
Essential Functions
- Compiles data for budgets prepares budget with justification make adjustments in budget figures as a result of administrative reviews; provides information to administrative official concerning budget requests expenditures and accounting.
- Participates in GAAP Training and GAAP Reporting requirements for the office.
- Performs data entry and updating in the case management database for the office.
- Monitors and utilizes File and Serve Express case filing and management system for the Courts for legal case management.
- Drafts legal documents and pleadings on the instruction of the Public Guardian and is responsible for document drafting and edits prior to filing as well as complying with court notice requirements under supervision for the office.
- Maintains records of purchases expenditures and account balances ensuring that expenditures are within budgetary allotments; prepares and justifies documents for transfer of funds between accounts as needed.
- Prepares financial documents such as cash receipts purchase orders payment vouchers counter signs ascertains that funds are available makes recommendations for approval and monitors contracts with vendors.
- Analyzes operations such as workflow recordkeeping and data processing identifies problem areas develops revises recommends and implements procedures/systems for improved operations.
- Provides fiscal accounting monitoring and reporting of grants that may include auditing of expenditures to assure compliance with applicable rules regulations and guidelines. One cannot be the accountant and the auditor.
- May provide personnel support services.
- May supervise subordinate personnel providing support in a variety of functional areas.
Job Requirements
- Experience in office management and collecting compiling analyzing and evaluating data and information.
- Experience in creating reports and various documents.
- Experience in financial analysis which include compiling analyzing and interpreting financial data to ensure effective and efficient accounting of funds or to make projections for financial planning within set policies and procedures.
- Experience in using standard computer software programs for word processing spreadsheets or data bases.
- Experience in interpreting laws rules regulations standard policies and procedures.
- Possession of a valid drivers license.
- Ability to communicate courteously and effectively both verbally and in writing.
Conditions of Hire
- A satisfactory criminal background check is required as a condition of hire.
- Direct deposit of paychecks is required as a condition of hire.
Benefits
- Full time employees are eligible for FREE parking!!!
- To learn more about the comprehensive benefit package please visit our website athttps:// Process
The application and supplemental questionnaire are evaluated based upon a rating of your education training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment job title and job duties. For education and training list name of educational provider training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment education and training history as it relates to the job requirements.
Once you have submitted your application on-line all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the My Applications tab .
Accommodations
Accommodations are available for applicants with disabilities in all phases of the application and employment process. TDD users may request an auxiliary aid or service by calling or by visiting . You may also call or email for additional applicant services support.
The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression.
Required Experience:
Unclear Seniority
Key Skills
- Fiscal Management
- Microsoft Access
- Employee Evaluation
- Military Experience
- Business Management
- Strategic Planning
- Project Management Software
- Administrative Experience
- Budgeting
- Human Resources
- Financial Management
- Word Processing
About Company
The official website of the State of Delaware. Find information about state government, programs, and services. The First State is located in the Northeast U.S.
