Senior Payroll Specialist

SUMMARY

The Senior Payroll Specialist is responsible for accurate and efficient processing of the companys payroll. This role involves compiling payroll data calculating wages and deductions and ensuring that employees are paid correctly and on time. The specialist also maintains payroll records responds to payroll-related inquiries assists with payroll validations and special payroll projects and collaborates with human resources to manage employee benefits and other deductions. Additionally this position requires staying current with payroll laws and regulations for US and Canada to ensure compliance with federal state local and provincial guidelines.

RESPONSIBILITIES

• Accurately process and manage payrolls for all employees in assigned paygroups ensuring payroll checks are processed timely and error-free
• Verify and reconcile time and attendance records to ensure accurately calculated hours worked including overtime and special pay rates
• Collaborate with HR to ensure employee records including tax information direct deposit details earnings and deductions are maintained and updated
• Process additional payroll earnings such as bonuses commissions and reimbursement requests
• Stay up to date on federal state local and provincial tax regulations to ensure compliance with withholding and reporting requirements for US and Canada
• Generate and distribute employee paychecks or electronic payments on scheduled pay dates
• Address employee inquiries and resolve payroll-related issues promptly and professionally
• Prepare and submit accurate payroll reports tax filings and year-end documents to relevant authorities
• Ensure accurate tracking and deduction of garnishments child support and other court-ordered payments
• Collaborate with the finance and accounting teams to reconcile payroll accounts and provide financial reports
• Ensure new hires terminations and changes in employee status are processed accurately in the payroll system
• Efficiently manage and monitor the ticketing system queue to ensure timely resolution of issues while meeting all established Service Level Agreements (SLAs)
• Assist payroll leaders in validating payrolls to ensure accuracy compliance and the development or enhancements of process and procedures
• Assist with special payroll projects as needed
• Provide payroll training and support around payroll systems reporting and compliance
• Maintain strict confidentiality and data security of payroll and employee information
• Perform any additional duties as assigned by management.

QUALIFICATIONS

• 18 years of age or older
• Eligible to work in the United States
• Ability to work in office onsite Monday-Friday
• Must have a valid state-issued drivers license with an acceptable driving record
• Communicate effectively in English (reading writing speaking)
• Minimum of 5 years of experience in payroll processing; specifically California and Unions
• In-depth knowledge of payroll systems labor laws and tax regulations
• Strong attention to detail and accuracy
• Excellent analytical and problem-solving skills
• Intermediate knowledge of Word Excel PowerPoint Outlook
• Bilingual in English/Spanish a plus
• Effectively communicate with colleagues and clients both in-person and through electronic means
• Pass a background check and drug screen
• Must be flexible to work extended hours on occasion to support our field operations

To perform this job successfully an individual must be able to perform each essential requirement satisfactorily. The requirements listed above are representative of the work environment knowledge skill and/or ability. Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential requirements.

PHYSICAL ACTIVITY/WORKING CONDITIONS MAY INCLUDE:

• Ability to lift up to 25 pounds
• Position is generally sedentary sitting for long periods of time
• Be able to hear and respond to the spoken voice and to audible alarms
• Tasks may involve repetitive motions of the arms wrists hands and/or fingers
• Specific vision abilities required for this job include: Close vision (clear vision at 20 inches or less); distance vision (clear vision at 20 feet or more); peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point); depth perception (three-dimensional vision ability to judge distances and spatial relationships); ability to adjust focus (ability to adjust the eye to bring an object into sharp focus)

The pay rate listed on this post is what the company reasonably expects to pay for this position. However individual compensation may vary based on factors including qualifications skills competencies education and experience.

PrimeFlight Aviation Services Inc. is proudto be an equal-opportunity employer. All applicants and employees are considered and evaluated for positions at PrimeFlight Aviation Service Inc. without regard to race ethnicity religion color sex gender gender identity or expression sexual orientation national origin ancestry uniform service member and veteran status marital status pregnancy age protected medical condition genetic information disability or any other protected status in accordance with all applicable federal state/province and local laws.

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