Payroll and Expense Administrator

Full-time Nonexempt $38.46/hour

Background

Internationally recognized as a premier museum and research center the Frick is known for its distinguished Old Master paintings and outstanding examples of European sculpture and decorative arts.

The collection originated with Henry Clay Frick () who bequeathed his home paintings sculptures and decorative arts to the public for their enjoyment. The institutions holdingswhich encompass masterworks from the Renaissance through the nineteenth centuryhave grown over the decades more than doubling in size since the opening of the museum in 1935. A critical component of the institution is the Frick Art Research Library founded in 1920 by Helen Clay Frick daughter of the museums founder. Recognized as one of the worlds top art history research centers it has served students scholars and members of the public free of charge for generations.

The Frick has undergone a comprehensive renovation and was open in a temporary home Frick Madison from 2020 through early 2024 while renovations were underway at the mansion on 70th addition to special exhibition galleries and education spaces we have added enhanced visitor amenities and accessible spaces. The Museum and Art Research Library reopened to the public in April 2025.

Workplace culture

At the Frick Collection we pride ourselves on promoting an open and welcoming workplace culture that supports work-life balance. The Frick strives to provide our employees with competitive salaries and exceptional benefits in a beautiful and pleasant work setting while offering an excellent opportunity to appreciate some of the worlds finest works of art.

The Frick Collection provides equal opportunity to all employees and applicants for employment without regard to personal characteristics such as race color religion sex age national origin disability pregnancy genetic information military or veteran status sexual orientation gender gender identity or expression marital and civil partnership/union status alienage or citizenship status creed genetic predisposition or carrier status unemployment status familial status domestic violence sexual violence or stalking victim status caregiver status or other characteristics protected by law. This policy applies to all terms and conditions of employment including but not limited to hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

Position Summary

Reporting to the Head of Compensation and Finance the Payroll & Expense Administrator will be an integral part of the Finance Department guaranteeing pay is processed on time on a bi-weekly basis including reviewing and approving employee expense reimbursements as well as serve as the point of contact for employees as it relates to payroll and withholdings. This role will also collaborate closely with Human Resources to ensure time and attendance is processed promptly and that all new hires and terminations are correctly reflected in each payroll cycle.

The Payroll & Expense Administrator will also manage employee credit card records including reviewing and approving expenses and keeping cardholder information up to date. They will maintain records for our Special Events program ensuring event expenses are coded accurately by working closely with Front of House addition this role will ensure employee records are current across all accounting systems.

Skills/Experience/Education

We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here please still consider applying.

• High School diploma or equivalent.
• 3-5 years of experience processing payroll.
• Strong knowledge of payroll functions; familiarity with Federal and State employment laws (FLSA FMLA etc.).
• Experience in the Paylocity or other cloud based HRIS/payroll system.
• Extensive experience in payroll systems: research implementation technology employee education.
• Knowledge of income withholding orders (Child Support levy etc.).
• Impeccable attention to detail and analytical and problem-solving skills.
• Proficient multi-tasker who is able to retain composure under pressure.
• Proficient in the use of Word Excel Outlook Teams and web-based applications
• Confident in reviewing own work to guarantee accuracy.
• Excellent verbal and written communication skills and ability to interact with employees at all levels.
• A flexible team player who enjoys challenges collaboration and innovation.

Additional useful experience

• Certified Payroll Professional (CPP)
• Bilingual skills: English/Spanish helpful
• Experience in a not-for-profit setting or cultural institution

Physical Requirements

The physical requirements of this role are needed to perform the essential job functions with or without reasonable accommodation(s).

Physical requirements are comparable to most office roles. Ability to interact in-person with colleagues. Use common office tools and machines (computer phone). Ability to traverse throughout the office and building(s) both inside and outside of the museum and visit different levels of the building. Ability to carry/transport materials weighing up to 20 pounds.

Benefits in Employment with the Frick Collection

Paid Holidays: Full-time employees are eligible for 14 paid holidays all federal holidays including Juneteenth and Election Day and four floating holidays: two may be used in the first half of the calendar year two may be used in the second half of the calendar year.

Sick and Vacation time: Eligible full-time employees accrue up to 12 sick and 15 vacation days their first year of subsequent years eligible full-time employees accrue up to 12 sick days and 25 vacation days/year.

Paid Family leave: In addition to adhering to all federal family leave laws we provide all eligible employees with paid bereavement and family leave.

Health Dental and Vision insurance: all full-time employees and their eligible dependents may enroll in employer sponsored benefits plans. Employees contribute to the cost of health insurance based on income level and type of coverage selected.

Short and Long Term Disability and Life Insurance: the Frick covers the entire cost of these benefits for all full-time employees. The life insurance benefit is up to three times the employees annual salary.

Retirement: The Frick supports all employees in planning for retirement by offering participation in a Tax Deferred Savings Plan 403(b) and a defined benefit pension plan. We also offer retiree health benefits for retirees and their eligible dependents.

Wellness Programs at the Frick include an Employee Assistance Plan a discount on Citi Bike memberships and a discount on bike helmets.

Additional benefits include discounted transit benefit flexible spending accounts for health dependent care and commuting costs.

Employment Status and Compensation

This role is a full-time nonexempt 35 hour/week role. There are options for remote work on a limited basis as determined by departmental needs and under the supervision of the Head of Compensation and Finance. The Administrator will be expected to work onsite much of the base annual salary for this role is $70000. Associated hourly rate will be: $38.46/hour; hours worked over 35 in a workweek will be paid at a rate of time-and-a-half.

Application Process

Apply here or send resume and cover letter to:

Head of Compensation and Finance

The Frick Collection

1 East 70th Street

New York NY 10021

Qualified candidates of diverse backgrounds are encouraged to apply for vacant positions at all description shall not be construed as a contract of any sort for a specific period of employment. Benefits subject to change and may differ based on employee status.