Job Description:

Department: DiMenna-Nyselius Library

Primary Work Location: Fairfield

Direct Supervisor: Dean of the Library & University Librarian

Basic Function:

Provides leadership management and strategic direction for the University Archives & Special Collections advancing visibility impact and responsible stewardship of institutional memory. Ensures integration of professional archival standards and technologies that support acquisitions long-term preservation and sustainable digital access. Works with Library Leadership and University partners to develop spaces that ensure appropriate environmental conditions security and room for future growth for the University Archives & Special Collections. Serves as an advocate and spokesperson for the University Archives & Special Collections in teaching learning community engagement and fundraising. Supervises and supports staff. Engages in the professional work of the library.

Unusual Work Conditions: Availability for evening and weekend work as needed is required.

Education Certification License and Experience Requirements: Graduate degree in Library & Information Science (MLS or equivalent) from an ALA-accredited program with specialization or certification in archival practices. Second Masters in subject-specific field or equivalent experience is preferred.

Essential Functions:

1) Provides leadership management and strategic direction for the University Archives & Special Collections. This includes:

Strategic vision and collection priorities:
developing and communicating a forward-thinking vision that integrates technology and preservation priorities into long-range planning
establishing collection development priorities that strengthen institutional memory and scholarly value
guiding digital preservation strategies in collaboration with campus partners to ensure secure sustainable storage and access.

Facilities and resources:
collaborating with the Dean University Archivist & Special Collections Librarian and campus partners to plan and maintain adequate archival facilities
ensuring environmental controls and storage infrastructure protect all physical and digital collections.

Visibility partnerships and engagement:
partnering with units within the Library to increase the visibility of the University Archives & Special Collections
integrating the University Archives & Special Collections into teaching learning and research initiatives
building strong partnerships with Advancement Marketing & Communications Alumni Relations and academic units to elevate the University Archives & Special Collections presence and impact
advocating for inclusive practices that broaden the representation of University histories
serving as an advocate for the Library and University by participating in professional activities and public engagement initiatives.

Assessment policy and workflow management:
collaborating with the assessment librarian on quantitative and qualitative assessment activities to support data-driven planning and decision-making that connect the Librarys strategic initiatives to the University mission
developing and implementing library policies and procedures
establishing priorities for departmental projects and workflows.

2) Oversees technology digital infrastructure and systems that support digital preservation web archiving and access to collections in collaboration with Library colleagues and University partners. This includes:

championing innovative technologies that enhance discoverability teaching use and user experience
ensuring workflows for born-digital and digitized materials align with national archival standards and best practices
coordinating assessment strategies to evaluate the effectiveness of digital engagement
monitoring emerging tools and AI-assisted approaches to archival description and access
strengthening security continuity and ethical stewardship of digital assets.

3) Supervises and supports staff. This includes:
recruiting hiring and training
coaching and mentoring as appropriate
meeting with all direct reports individually and with ones department/unit on a regular basis
overseeing the flow and quality of work
coordinating staffing schedules
communicating effectively with staff concerning department/unit and library-wide matters
evaluating performance.

4) Participates in the growth development and professional work of the Library. This includes:
embodying the mission and values of the Library and the University in our everyday work life
communicating effectively with supervisor concerning pertinent Library and/or University matters
assisting in the discussion and formulation of policies and procedures
keeping current with developments in job responsibilities
acting as a responsible participant in staff committee and/or task force meetings
attending and participating in Library and University events
monitoring developments in librarianship through attendance at meetings and workshops membership in professional associations and the reading of professional literature
promoting and communicating the value of the Library to the community.

Work Schedule: 12-month role

Employee Type: Exempt (salaried)

Applicable to all positions:

Performs such other duties responsibilities and activities as required by supervisor and as departmental/University needs indicate.

Category:

Performs such other duties responsibilities and activities as required by supervisor and as departmental/University needs indicate.

*Disclaimer

The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain and should not be interpreted as a comprehensive inventory of all duties responsibilities activities and/or qualifications required or expected of employees assigned to this job. Duties responsibilities and activities may change and new ones may be assigned at any time with or without notice.

All offers of employment are contingent upon a satisfactory background check.

Fairfield University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

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