Accounting Administrative Assistant
Share
Job Location:
New York City, NY - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
COMPANY SUMMARY
Empire State Realty Trust Inc. (NYSE: ESRT) is a NYC-focused REIT that owns and operates a portfolio of well-leased top of tier modernized amenitized and well-located office retail and multifamily assets. ESRTs flagship Empire State Building the Worlds Most Famous Building features its iconic Observatory ranked the #1 Top Attraction in New York City for the fourth consecutive year in Tripadvisors 2025 Travelers Choice Awards: Best of the Best Things to Do. The Company is a recognized leader in energy efficiency and indoor environmental quality. As of December 31 2025 ESRTs portfolio is comprised of approximately 7.9 million rentable square feet of office space 0.8 million rentable square feet of retail space and 743 residential units. More information about Empire State Realty Trust can be found at and by following ESRT on Facebook Instagram TikTok X and LinkedIn.
POSITION SUMMARY
The Accounting Administrative Assistant supports theAccountingdepartment and the VP Head of PropertyAccountingby managing administrative operations that help the team function efficiently and meet key deadlines. This role is responsible for calendar coordination meeting scheduling departmental communication and general administrative support.
The position requires a highly organized detail-oriented professional with strong communication skills and the ability to manage multiple priorities in a fast-paced environment. Acting as a liaison across internal teams and external partners the Administrative Assistant helps facilitate day-to-day operations and supports key accounting processes.
RESPONSIBILITIES
- Provide Executive level support to the VP Head of Property Accounting and administrative support for accounting staff
- Coordinate between departments to resolve day-to-day administrative and operational issues
- Manage the VPHead of Property Accountings calendar including prioritizing meeting requests scheduling with internal and external contacts
- Schedule recurring meetings for Accounts Receivable Lease Admin Property Accounting and Observatory Accounting
- Assist with projects and other duties as directed by the VP
- Prepare reports and distribute them as needed
- Act as contact for department filed questions from tenants outside vendors and other departments
- Assist with taking calls from Investors with questions as backup for Manager Investor Services
- Actas a contact person to assist withinvestorscalls and emails for their K-1 forms and other tax related issues as neededduring tax season
- Managethe Retail Rent report in SharePoint updating the report and sending weeklyupdateto property controllers
- Preparemail merge letters for the Property Accountants as needed
- Work closely with external auditors whenever they are conducting an examination on tenants Gross Salesand provide all reports and support documents for the auditors as requested
- Prepare yearly Close Calendar for the accounting groupand send all calendar invites to the team including other department staff
- Updatethe Property Master List with changes astheyoccur
- Enternew vendors and process vendors changes in Yardi in a timely manner
- Distribute monthly FQM reports to the Alliance Group
- Attend and createmeeting agenda for the Property Accountants weekly meetings
- Send FedEx mail and packages as required
- Order office supplies for the accounting department as needed
- Recordallsecuritydeposits in a timely manner for new tenants move out accounting replenishments and reductions for all properties
- Periodic receptionist coverage at the front desk as needed
WHAT SUCCESS LOOKS LIKE
- Demonstratestrong organization consistency and proactive communication while maintaining a high standard of work quality and attention to detail
- Managekey responsibilities effectively to meet deadlines support leadership and contribute to a positive and collaborative workplace culture.
- Driveefficiency by continuously seeking ways to improve processes and enhance the overall effectiveness of theaccountingdepartment
REQUIRED SKILLS / ABILITIES
- Proficiency with Microsoft Office Suite and related softwareincludingMicrosoft Word Excel Outlook PowerPointandSharePoint
- Ability to maintain awell-organizedand efficientwork environment
- Excellent verbal and written communication skills
- Stronginterpersonal and customer serviceabilities
- High levelorganizational skills and attention to detail
- Effectivetime management skills with a proven ability to meet deadlines
- Ability toperform effectivelyin afast-paced and atoccasionally high-pressureenvironment
- Ability to work well independently with minimaldirection
EDUCATION & EXPERIENCE
- AnAssociates orBachelorsdegree is preferred but not required
- 2-3yearsofprior administrative experience is required
- Experience with Yardi ispreferred
PHYSICAL REQUIREMENTS
- Prolonged periods of sitting at a desk and working on a computer
- Must be able to lift up to 15 pounds at times
WHAT YOU CAN EXPECT
- At ESRT like our tenants our employees come from everywhere. We foster a collaborative work environment that captures top talent and cultivates the best ideas. As a Great Place to Work Certified employer we are committed to maintaining our positive work culture where employees are engaged and can grow and addition ESRT employees embody our Company Culture & Success Factors -
- Adaptable you are a self-starter whos able to quickly digest and execute new processes to work both collaboratively and independently
- Dynamic you are solutions-oriented aim to improve processes and implement efficiency and offer insightful feedback to improve ESRT
- Dependable you take a strong sense of ownership and accountability over your work
- Passionate you keep up with industry trends and are excited about the potential to propel the industry forward with a roll-up-your-sleeves attitude
- Curious you consistently look for new ways to work smarter not just harder
- Ethical you treat others with respect act with integrity in how you perform your work and embrace our collaborative culture
- Positive you possess a service-oriented attitude with excellent follow through
BENEFITS
- Competitive base salary and bonus
- Health/Dental/Vision insurance
- Company sponsored Life AD&D STD (with Salary Continuation) and LTD Insurance
- Voluntary Enhanced LTD Program
- Voluntary Hospital Accident and Cancer Programs
- 401(k) with 100% match up to 5%
- Paid parental leave
- Pre-tax transit accounts
- Employee Assistance Program for emotional financial and legal support
WELL-BEING
- Generous paid time off
- Flex remote work time
- Flex Summer Fridays
- Employee engagement programs
- Volunteer time off
- Continuing education
- Complimentary Empire State Building Observatory access
- Complimentary gym membership and other wellness benefits
- Employee Discount Programs
$65000 - $75000 a year
Salary is based on several factors including but not limited to education work experience job location size of property where applicable and/or addition to your base salary ESRT provides discretionary annual bonuses.
ESRT is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We celebrate the unique differences of our employees because they drive curiosity innovation and the success of our business. We do not discriminate based on race religion color creed national origin sex sexual orientation gender identity or expression reproductive choices age marital status veteran status disability status pregnancy parental status caregiver status genetic information political affiliation or any other status protected by the laws or regulations in the locations where we operate. This policy applies to all aspects of employment including hiring promotion demotion compensation training working conditions transfer job assignments benefits layoff and termination. Reasonable accommodations that do not create an undue hardship for the Company are available for applicants and employees with disabilities or sincerely held religious beliefs.
We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.
Required Experience:
Junior IC
Key Skills
- Generator
- Accomodation
- Football
- Advertising
- Architectural Design
About Company
Discover modern office spaces at the Empire State Building, featuring top-tier amenities and energy efficiency that attract top tenants from diverse industries.
