Procurement Technician

Wits Solutions Inc. (WITS) is a SBA certified Small Disadvantaged Business with headquarters in the metropolitan Washington D.C. area. WITS has been providing best-in-class solutions in professional IT and administrative consulting to various Federal State Local and commercial customers. At WITS we believe in working not for our clients but with them. This is why right from the beginning; our analysts and solution-builders work closely with our clients to ensure that the project outcomes continue to deliver value long into the future.

Job Description:

Education/ Certification Mandatory:

• The minimum education that is required for this position is the completion of a High School Diploma or equivalent.

Work Experience Mandatory:

• A minimum of two (2) years of hands-on experience in federal government contracting support functions.
• These functions are as follows:
• The contractor employee shall have experience processing purchase requests invoices and payment documentation in compliance with the Federal Acquisition Regulation (FAR) and agency-specific policies.
• The contractor employee shall have experience supporting contract administration tasks including tracking obligations monitoring funding status and reconciliation of discrepancies in financial records.
• The contractor employee shall demonstrate proficiency in the Financial and Business Management System (FBMS) including navigating procurement invoice processing and reporting modules; entering and validating data and generating standard and ad-hoc reports.
• The contractor employee shall demonstrate proficiency in Microsoft Office Suite including Word for document preparation Excel for data analysis and pivot tables and Outlook for professional correspondence and calendar management.
• The contractor employee shall demonstrate proficiency in high-volume accurate and rapid data entry with minimum typing of 50 words per minute and an accuracy rate of 98% or higher while maintaining attention to detail in alphanumeric and financial data fields.

Work Experience Nice To Have:

• Working experience with U.S. Department of the Interior(DOI)

Roles And Responsibilities:

• Process and track purchase requests in accordance with established procedures and timelines ensuring that fully completed PR packages are created and distributed in FBMS with all required supporting documentation and approvals.
• Perform data entry execute mass data updates and generate regularly scheduled reports across multiple systems to maintain data accuracy and compliance with organizational standards including reports such as obligation status aging invoices and procurement summaries.
• Process invoices in FBMS by entering validating routing for approval and submitting them for payment while ensuring compliance with federal regulations prompt payment requirements and internal control procedures and maintaining a complete audit trail.
• Research payment requests and resolve invoice discrepancies by investigating issues coordinating corrective actions documenting resolutions in FBMS maintaining email correspondence and status update logs and completing final corrected entries or payment adjustments.
• Communicate daily with Project Managers (PMs) Program Specialists (PSs) Contracting Officers (COs) Contracting Officers Representatives (CORs) and Contract Specialists (CSs) to address questions regarding contractor-submitted invoices and facilitate accurate and timely payment processing.