Administrative Assistant II 528747

Pay Grade/Pay Range:Minimum: $18.32 - Midpoint: $21.97 (Hourly N4)

Department/Organization:223101 - Deans Office-Nursing

Normal Work Schedule:Monday - Friday 8:00am to 5:00pm

Job Summary:The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls emails and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers copiers fax machines etc.

Additional Department Summary:The Administrative Assistant II assists the Vice Dean in day-to-day operations to fulfill the Capstone
College of Nursing (CCN) mission vision goals and values. Communicates professionally and regularly with the CCN community to support the success of the entire University. Oversees the Vice Deans general office with administrative managerial project and secretarial duties requiring complexity support and a wide variety of knowledge and skills.

Required Minimum Qualifications:High school diploma or GED and two (2) years of administrative experience; OR associates degree or higher.

Skills and Knowledge:Proficient in Zoom the latest Microsoft Office suite items (Microsoft Teams Word Excel PowerPoint Outlook OneNote and OneDrive) PageUp Faculty Success Astra Banner and Qualtrics Survey software. Excellent interpersonal public relations organizational communication and writing skills within various formats (virtual phone in-person and Microsoft Office). Attention to detail. Strong presentation problem-solving and time management skills. Ability to interact effectively with faculty staff and students from a variety of backgrounds and experiences with professionalism and confidentiality. Ability to function independently and multi-task with prioritization.

Preferred Qualifications:Bachelors degree in business management general business or operations management and substantial planning management and supervisory experience in a college university or healthcare setting with heavy experience utilizing technology.

Background Investigation Statement: Prior to hiring the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.