KEY RESULT AREAS:

1. Timely Processing Indents and arrange Materials/Spares within the lead-time.
   
2. Inventory Control & Management across HFL.
   
3. Vendor Development & Management.
   
4. Compare Analysis and Negotiate the Purchase Price within the budget.
   
5. Timely Processing the Vendors/Suppliers Bills for payments and monthly reconciliation.
   
6. Statutory Audits & ISO Compliances
   
7. Effective implementation of ERP & regular updating the data in ERP Module.
   
8. MIS preparation and documentation.
   

1. Timely Processing Indents and arrange Materials/Spares within the lead-time.
   

a) Responsible for Coordinate and receipt the indents for required spares/materials required for operation of the business duly signed or approved by the concern authority.

b) Responsible for identify the suppliers price & Quality of Indented Material as per our required standards and process the received indents by preparing the Purchase orders.

c) Responsible for arrange to purchase the required Quantity and Quality of Indented Materials with proper documentation within the lead-time.

d) Responsible to reduce the lead-time for arranging the required indented materials as per the schedule.

1. Inventory Control & Management across HFL.
   

a) Responsible for daily monitoring and control the Inventory levels of the stocks of spares/materials available in Plant/units across HFL.

b) Responsible to maintain the records and registers on available stocks across HFL as per the ISO Guidelines.

c) Responsible to follow the Minimum/ROL/Maximum levels.

d) Responsible for ensure the packing material stock should not exceed the limit of 1-month stock.

1. Vendor Development & Management
   

a) Responsible for identify the new vendors/suppliers available in the market and ensure to develop the contacts.

b) Responsible for regular contact with Vendors/Suppliers obtain quotation for the required spares/materials from time to time.

1. Compare Analysis and Negotiate the Purchase Price within the budget
   

a) Responsible for comparison and analysis of the purchase price in line with the marker situation and

b) Ensure to purchase the required indented quantity within the budget.

1. Timely Processing the Vendors/Suppliers Bills for payments and monthly reconciliation
   

a) Responsible for timely receipt the bills from the vendors/suppliers by duly verification with Goods Receipt Notes (GRNs) and process for payment by taking approval from the payment authority.

b) Responsible for effective Coordination with the concern Finance Teams and ensure to arrange the Vendors/suppliers payment with the schedule as per the terms of conditions of Purchase Order.

c) Responsible for reconciliation of vendors/Suppliers accounts against the indents with Purchase Orders Goods Receipts Notes Bills and payments in coordinate with Finance & Accounts Team on monthly without any deviations.

1. Statutory Audits & ISO Compliances.
   

a) Responsible for assist in Statutory Audits both internal and external as per the schedule without any deviation.

b) Responsible for regular follow the ISO guidelines for effective implementation and maintain the records as per the prescribed ISO Standards without any deviation.

1. Effective implementation of ERP & regular updating the data in ERP Module.
   

a) Responsible for regular updating the materials data accurately in the available ERP module from time to time. .

b) Responsible for ensure effective use the ERP and generate the reports as per the business requirement.

1. MIS Preparation and documentation.
   

a) Responsible for prepare and maintain the monthly information reports as per the guidelines and submit to the report authority within the schedule.

b) Responsible to maintain all registers records and other documents and update as per the schedule.