Assistant Director of Project Management

The University of Tennessee Foundation Inc (UTFI) invites applications and nominations to fill the position of Assistant Director of Project Managementfor the University of Tennessee Knoxville. Reporting to the Director of Project Management the Assistant Director of Project Management is responsible forthe day-to-day execution of projects within Advancements Office of Communications and Donor Experience.

This intermediate level role willensure that strategic communications and marketing initiativesranging from major fundraising campaigns to promotion of alumni and athletic engagement eventsare planned coordinated and delivered on time and at a high standard of quality. Successful candidates will have a passion for clear communication and organized project planning and find reward in setting others up for success.

Job responsibilities include but are not limited to:

Project Leadership & Execution:Lead weekly project team meetings including agenda preparation facilitation and follow-up tasks and conversations. Use knowledge and understanding of communications specialties (writing design web social etc.) to coordinate across the team and increase project cohesion ensure clarity of responsibilities identify risks and prevent missed deadlines. Regularly review project setup and oversee active project timelines and dependencies to maintain alignment across communications initiatives. Ensure team members and partners are clear on the scope of work and have the information and content necessary to execute. Partner with the Director to structure and document complex project launches organize mid-project support meetings and participate in post-project debriefs to capture insights and improve future performance.

Process Improvement & Systems Leadership:Model and support best practices in use of project management software (currently Teamwork) encouraging consistent adoption across the team and providing training on technical usage to staff members. Recommend and implement refinements to project workflows documentation standards and tracking systems based on execution insights.

Stakeholder Communication & Partner Engagement:Ensure internal and external partners receive timely clear updates on project milestones timelines and deliverables using tools such as Jotform Outlook and Microsoft Teams. Surface patterns opportunities and concerns that inform strategic partner conversations led by the Director.

Required Education and Experience

The candidate who fills the Assistant Director of Project Management position is required to have:

• A bachelors degree

• 3 years of professional experience in project management communications marketing public relations or related fields

• A working understanding of marketing and communications specialties (writing editing design print production web social media video/photo news media etc.)

A valid drivers license with an acceptable driving record is required due to travel responsibilities of the position. UTFI reserves the right to consider all appropriate circumstances. In general any significant driving offense less than 12 months old will eliminate the application from consideration for the position.

Note - Candidates holding a graduate degree must have at least 1 year of experience.

Preferred Education and Experience

In addition to meeting the required qualifications the preferred candidate will have:

• Experience with project management software

• Experience working in advancement and/or higher education

• The ability to lead individuals who are not direct reports

• A masters degree

• Self-motivation and high capability of working independently but also within groups

• A highly organized detail-oriented work style and ability to work on multiple projects simultaneously

• A collaborative solutions-oriented mindset and a commitment to advancing the mission of the University of Tennessee Knoxville

Application Process:Priority will be given to applications received on or before March 18^th via our DASH application system. Applications must include a completed candidate profile cover letter and resume. Candidates selected to move forward in the evaluation process will be asked to provide contact information for three professional will not be contacted without explicit permission of the candidate.

When determining minimum qualifications only information entered into the candidate profile can be considered. Please ensure your candidate profile is completed in its entirety as it relates to qualifying education/work experience.

Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment visa status.

Questions about the search may be directed to.

Target Start Date: May 2026

Benefits:The Foundations greatest asset is our team. Foundation employees are eligible for a comprehensive suite of benefits that includes:

• Generouspaid leave accruing up to 24 days of vacation and 12 days of sick leave annually plus 14 paid holidays and administrative closing days

• Flexible work arrangements offering one optional remote day per week

• Educationbenefits for employees and their dependents at UT System campuses

• Retirement and deferred compensation plans including 401(k) 403(b) etc.

• Comprehensive medical dental and visioninsurance plans

• Employeediscounts to attractions services and goods

The Foundation:The University of Tennessee Foundation Inc. is a not-for-profit 501(c)3 organization that serves as the preferred channel for private contributions benefiting students and faculty within the UT System. With a vision of being one of the top-performing advancement organizations in higher education UTFI is committed to enhancing the educational landscape across the University of Tennessee campuses.

The University of Tennessee Knoxville has been advancing knowledge and enriching lives since its founding in 1794. Tennessees flagship public research university UT Knoxville is a diverse community whose shared commitment to discovery creativity and education combines with a tradition of service and engagement to carry the Volunteer spirit throughout the state and around the world. UTs campushome to more than 36000 students and 9000 faculty and staff membersis part of the vibrant city of Knoxville located on the Tennessee River with the Great Smoky Mountains nearby.

The UT System: The University of Tennessee System is comprised of campuses at Knoxville Chattanooga Pulaski Martin and the Health Science Center at Memphis; the Institute of Agriculture; and the Institute for Public Service.

The University of Tennessee Foundation Inc. is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA employer. All qualified applicants will receive equal consideration for employment without regard to race color national origin religion sex pregnancy marital status sexual orientation gender identity age physical or mental disability genetic information veteran status and parental status or any other characteristic protected by federal or state law.