Registrar

Registrar

Status

Full-Time

Contract Days

11-months*

Classification

Exempt

Start Date

July 1st

Reports to

Communications and Development Officer

End Date

June 30th

*full-time between August 1st-May 31st; varied schedule during months of June and July

ABOUT BROOKSIDE CHARTER SCHOOL

Brookside Charter School is a tuition-free public charter school serving Pre-K through 8th-grade students in Kansas City Public School (KCPS) boundaries. We focus on rigorous academics leadership skills and the whole child to prepare students for success beyond our doors. Our caring community of well-trained and supported staff members engaged families and supportive community partners empowers students to be leaders of their tomorrow. We are committed to diversity culturally relevant teaching and learning family and community engagement restorative practices and social and emotional learning.

POSITION SUMMARY & PURPOSE

Under the direction of the Communications and Development Officer the Registrar manages student records enrollment initiatives and recruitment events.

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

JOB RESPONSIBILITIES

The duties and responsibilities described herein are not a comprehensive list and additional tasks may be assigned to the employee from time to time as necessitated by business demands.

Enrollment

• Manages detailed student data in SIS
• Prepares enrollment process in SIS
• Manages processes and enters data from extensively detailed paperwork including but not limited to residency requirements immunization records birth certificates and transcripts
• Performs clerical tasks such as sending and requesting transcripts for students
• Manages all School App KC responsibilities including the annual lottery and communication and support to families as they navigate the enrollment process
• Attends monthly School App KC Governance Council meetings and represents Brookside Charter School when voting
• Effectively communicates with current and new families about the enrollment process
• Plans and attends recruitment and enrollment events including all Show Me KC Schools events Brookside Charter School enrollment events and at least 6 community events
• Assists with the recruitment of new families through scheduling and leading school tours and preparing recruiting communication and marketing materials
• Manages front office during summer hours
• Performs other duties listed in the Enrollment Playbook

LEGAL & COMPLIANCE

As a condition of your employment you agree that you will not during or after your employment directly or indirectly disclose use copy or permit the use of any Brookside Confidential Information except as necessary to perform your job duties for the benefit of Brookside. Brookside Confidential Information includes all non-public information relating to Brookside its affiliates and their respective personnel students vendors and partners including without limitation: personnel lists compensation practices and other personnel information; student names academic records and information; vendor and partner information (including contracts with any of the foregoing); financial data; communications to/from and filings made with any governmental agency; business plans and strategies; proprietary methods; technical data; marketing information; and any other information that a reasonable person would understand to be confidential or proprietary. You further agree to protect such information using reasonable care and to return (or permanently delete as applicable) all Brookside Confidential Information upon termination of your employment. The foregoing will not be deemed to limit disclosures where required or protected by applicable law. You acknowledge that student information in particular is also protected under federal law specifically the Federal Educational Rights and Privacy Act (FERPA). As an employee you will be required to comply with FERPA. For more information on complying with FERPA refer to your Brookside Employee Handbook.

MINIMUM QUALIFICATIONS

*All requirements listed below are required unless otherwise designated as preferred.

Education and Certifications

• High school diploma; college degree preferred

Experience

• Minimum of three years of increasingly responsible secretarial or registrar experience
• Equivalent combination of experience and training that provides the required knowledge skills and abilities to perform the essential functions of the position

Skills and Traits

• Ability to pass extensive background check
• Advanced computer and office skills to include accurate document word-processing spreadsheets and slide presentations
• Strong people skills
• Excellent verbal and written communication skills
• High degree of attention to detail
• Self-starter with ability to handle multiple tasks and frequent interruptions
• Flawless execution of maintaining confidentiality while handling sensitive and personal information regarding staff and students
• Regular and dependable attendance
• Ability to respond appropriately to common inquiries or complaints from customers regulatory agencies or members of the business community
• Ability to define problems collect data establish facts and draw valid conclusions
• Ability to work independently
• Ability to follow internal procedures to ensure internal controls are properly maintained
• Regular and dependable attendance
• Ability to build rapport and relationships with families and students
• Multilingual English and Spanish speaking preferred

PHYSICAL REQUIREMENTS

• This position may require remaining stationary and/or moving for intermittent periods as well as moderate dexterity in operating standard office equipment (e.g. computer printer copier).
• This position requires individuals with a range of visual acuity as well as the ability to communicate with others.

COMPENSATION AND BENEFITS

Were committed to providing best-in-class benefits to our teachers and staff. Elements of Brookside Charter Schools benefits package include competitive pay subsidized health insurance dental vision life and disability insurance and paid time off.

COMMITMENT TO DIVERSITY/EQUAL OPPORTUNITY EMPLOYMENT POLICY

Brookside Charter School is an equal opportunity employer and it is our policy to recruit hire and promote for all jobs on the basis of merit qualifications skills and competence. We do not discriminate on the basis of race color national origin marital status religion sex age sexual orientation disability or any other protected status. Brookside Charter School will fully comply with all employment-related and other laws. All employment decisions will be made solely on the basis of the individuals qualifications as related to the requirement of the
position being filled.

Required Experience:

Senior IC