Position Summary

We are seeking a Proposal & Strategic Response Lead to take full ownership of our enterprise proposal function including but not limited to RFP/RFI responses unsolicited proposals renewal bids executive concept proposals and sales-driven client submissions. This is the person who runs the roomthe one who reads the solicitation decodes evaluation criteria builds the response architecture writes and sharpens key narrative sections orchestrates cross-functional inputs and drives every submission across the finish line at the highest quality standard.

The ideal candidate is equal parts analytical thinker persuasive writer and process architect. You understand the sales and marketing dimensions of a bidhow to position capabilities differentiate against competitors and speak directly to a buyers evaluation lens. You bring strong business analysis instincts: the ability to map requirements to capabilities identify gaps and translate organizational strengths into structured evidence-backed responses.

Critically this role operates at the frontier of AI-augmented knowledge work. You are expected to be comfortable using AI-based documentation tools to accelerate drafting compliance mapping and content reusewhile exercising rigorous human judgment to ensure accuracy strategic alignment and authentic voice. Speed without quality is not the goal; intelligent velocity is.

The Mandate

In plain terms this role exists to solve a specific problem: we need someone who can structure lead write and deliver winning proposalsconsistently efficiently and at a level of quality that reflects who we are as an organization. Everything below flows from that mandate.

Core Responsibilities

RFP/RFI Process Architecture & Execution

Own the end-to-end proposal lifecycle: opportunity intake bid/no-bid decision framework response planning content development review cycles compliance verification production and on-time submission

Design and continuously improve a structured repeatable proposal process with defined milestones accountability checkpoints escalation triggers and quality gates

Build and manage a bid calendar across concurrent opportunities balancing resource allocation interdependencies and strategic priority

Conduct deep solicitation analysis at intake: decode evaluation criteria mandatory vs. desirable requirements scoring methodologies submission logistics and competitive landscape signals

Establish and enforce version control and document management protocols throughout each proposals lifecycle

Capture & Pipeline Integration

Participate in early-stage opportunity qualification and bid/no-bid decision frameworks

Support capture strategy development prior to RFP release including win themes partner positioning and solution framing

Develop pre-solicitation materials such as capability statements executive briefs and strategic concept documents

Align proposal strategy with XBE requirements (MBE/WBE/VBE participation where applicable)

Maintain structured visibility into pipeline priorities and resource allocation impact

Proposal Writing Editing & Documentation

Lead authorship on high-impact proposal sectionsexecutive summaries technical narratives solution descriptions management approaches and differentiator statementsthat are clear compelling and evaluator-ready

Coordinate edit and elevate content contributed by subject matter experts ensuring consistency of voice quality and alignment with evaluation criteria across all sections

Translate complex technical operational and programmatic information into structured persuasive prose that directly addresses buyer priorities

Build curate and maintain a centralized proposal content library: reusable response modules boilerplate language compliance matrices case studies key personnel resumes and organizational capability statements

Enforce strict adherence to solicitation formatting requirements page limits font specifications section structure and submission instructions across every deliverable

Business Analysis & Strategic Response Planning

Analyze organizational goals service portfolio competitive positioning and win themes to ensure every proposal is strategically alignednot just compliant

Conduct requirements mapping: match solicitation requirements against organizational capabilities identify gaps assess risk and recommend teaming innovation or narrative strategies to address weaknesses

Partner with subject matter experts across Sales Product Operations Clinical and Technology teams to extract insights validate claims and ground proposal content in verifiable evidence

Perform structured win/loss analysis on completed bids to identify messaging patterns process bottlenecks and competitive intelligence that feeds forward into future submissions

Develop pricing narratives and cost volume context in coordination with Finance and Business Development leadership

Partner with Finance to ensure pricing narratives reflect realistic delivery models and protect target gross margin thresholds

Evaluate scope creep risk and recommend bid structures that protect profitability

Sales & Marketing Alignment

Ensure every proposal reflects the organizations value proposition brand positioning and go-to-market messagingfunctioning as a sales document not just a compliance exercise

Integrate quantitative proof points case studies testimonials ROI data and visual assets sourced from Marketing into proposal narratives

Contribute to pre-RFP capture and positioning activities: shaping strategy developing relationship-driven intelligence and helping the team compete before the solicitation drops

Understand the buyers evaluation psychologyhow proposals are scored what makes evaluators say yesand embed that awareness into every section of every response

AI-Augmented Proposal Operations

Use AI-powered documentation and writing tools as a regular part of your workflow to accelerate first drafts compliance cross-referencing content repurposing and research synthesis

Apply consistent human-in-the-loop validation to ensure all AI-assisted content meets standards for accuracy tone compliance strategic fit and authentic organizational voice

Develop reusable prompt templates and lightweight workflow guides specific to proposal writing tailored to recurring solicitation types

Stay current on emerging AI tools and documentation technologies; recommend adoption where they genuinely improve the proposal pipeline without sacrificing quality or critical thinking

Help team members get comfortable with AI-augmented writing practices emphasizing the non-negotiable role of human judgment and editorial rigor

Ensure all AI-assisted proposal workflows align with organizational AI governance standards and client confidentiality obligations

Maintain strict data handling discipline when using AI tools in bid environments

Quality Assurance Compliance & Review Management

Implement and lead a multi-stage proposal review framework: compliance checks technical accuracy reviews editorial passes executive review and formal Red Team/Pink Team evaluations

Serve as the final quality gatekeeper before submissionensuring completeness compliance narrative coherence and strategic alignment

Maintain detailed compliance matrices for each submission tracing every solicitation requirement to its corresponding response location and evidence

Ensure all proposals comply with applicable regulatory contractual and internal governance standards

Requirements

Required Qualifications

Bachelors degree in Business Administration Communications or a related field

With good English and Marketing skills.

58 years of progressive experience in proposal management bid writing or capture management with demonstrable ownership of end-to-end RFP processes

Proven track record of leading and winning competitive proposals across government healthcare technology or enterprise sectors

Exceptional writing and editing skillsability to produce clear structured evaluator-ready content under deadline pressure with strong command of grammar tone and persuasive narrative

Strong business analysis capabilities: requirements decomposition stakeholder engagement gap analysis and solution mapping

Comfort and regular practice using AI writing and documentation tools in professional workflows with a clear sense of when to trust verify or override AI-generated output

Experience building and managing proposal content libraries compliance matrices and reusable response architectures

Proficiency in Microsoft Office Suite SharePoint/Teams and proposal management platforms (RFPIO Loopio Qvidian Responsive or equivalent)

Ability to manage multiple concurrent proposals with competing deadlines without compromising quality

Ability to work on-site full-time at the designated India office location

Preferred Qualifications

APMP Foundation Practitioner or Professional certification

Experience with government contracting (federal state or local) including FAR/DFAR compliance and SF330 SF424 or similar submission formats

Background in healthcare public health health IT or technology sectors

Experience with CRM and capture management tools (Salesforce HubSpot GovWin )

Working knowledge of prompt engineering and documentation automation best practices

BBA MBA or other related degrees.

Benefits

Key Competencies

Career Growth Path

This role is designed with a clear trajectory. As the proposal function matures and the organization scales the Proposal & Strategic Response Lead is positioned to grow into increasing levels of leadership and strategic influence: