Digital Documentation Officer

Starting salary:34721
Contract type:Permanent
Grade:3
Location:The Engine Shed (with hybrid working)
Working Hours:Monday - Friday 35 hours per week
Interviews:To be held in person at The Engine Shed Stirling on Week Commencing 20 April 2026

You will be responsible for undertaking 3D digital documentation projects and supporting research activities including all aspects of 3D digital documentation data capture and processing for a range of conservation and asset management digital initiatives.

For more information about the post and information about the team please access the full job descriptionherefor this post. Please note that if you dont have Office 365 installed on your device this can be opened using your browser.

Benefits of joining us at Historic Environment Scotland

• Enrolment onto a Civil Service Pension scheme 28% employer contribution
• 25 days annual leave pro-rata (increasing to 30 days after 3 years) 11.5 public holidays
• Reimbursement for relevant professional subscriptions
• Support for further education and personal development
• Study leave for work related courses
• Flexible working hours (where appropriate)
• Free entry to all of our properties (with up to three guests)
• Free entry to English Heritage Manx and Cadw properties

Key Responsibilities of this role

This is a focused and specialised technical role undertaking 3D capture and data processing data management of complex datasets contributing to the successful delivery of strategic organisational priorities. Key responsibilities and duties will include:

• Digital documentation data processing on a diverse range of large and complex projects using specialised 3D software.

• Undertaking quality assurance of your own work and that of others within the team.

• Migration of older Leica Cyclone databases to Leica Cyclone Register 360 and archival formats to ensure safeguarding of digital data for the future.

• Data post-processing including conversion of point clouds to Potree format.

• Metadata completion for digital documentation projects.

• Establishment and management of tracking databases.

• File management of a diverse range of digital documentation datasets on dedicated server.

• Processing 3D data access requests.

• Undertaking critical backup to magnetic tape medium.

• Assisting digital documentation fieldwork.

Key requirements of the role:

In order for you to be successful in this post we will be looking for you to submit a cover letter which addresses how you can meet each of the essential and desirable criteria (in up to 1200 words) using examples of where you have demonstrated these criteria previously. Please ensure that you provide real life examples for each of the criteria to be considered for this post. You can use examples of how you have met this criteria from your work life home life education or volunteer experience.Please read our CV and Cover Letter Guidancefirst before completing as you will only be eligible for selection if you use examples of how you meet the essential and desirable criteria.

Essential:

• Suitable relevant experience in a professional working environment delivering projects to strict deadlines.
• Substantial demonstrable experience in use of Leica Register 360 software to complete and deliver large and complex digital documentation projects to a high and reproducible standard.
• Demonstrable experience in use of other specialist 3D software packages.
• Experience and good working knowledge of terrestrial laser scanning total station survey GNSS recording and photogrammetry.
• Fieldwork and on-site survey experience.
• Demonstrable experience of metadata recording and awareness of database archiving requirements.
• Demonstrable experience in data and file management for large projects.
• Experience and confidence in learning cloud-based IT systems.
• Experience and good working knowledge of data backup principles & processes.
• Excellent working knowledge of Microsoft Office applications and Excel in particular.
• Strong communication skills and team working.
• Attention to detail and quality.
• Show initiative and a desire to innovate.

• Full UK driving license.

Find out more aboutdesirableskills and experience in our full job description here

We are dedicated to building a workforce which is reflective of diversity within Scotland. We warmly welcome applications from candidates of all backgrounds regardless of age race gender or gender identity religious beliefs marital status sexual orientation disability or support of our Gaelic Language Plan we welcome applications from Gaelic speakers.

We want every candidate to have the best chance to succeed during the recruitment process. If you require your application in an alternative format please reach out to us via email ator call our Head Office at 0 and speak to a member of our People Team.

Please note that at this time we are unfortunately unable to provide sponsorship as part of the recruitment process therefore you must have current right to work in the UK to be considered for a post.

To submit your application online please read our How to Apply followed by Apply Now button to begin your application.