Sponsorship Operations Specialist

Austin PBS and Texas PBS are seeking a highly organized detail-driven Sponsorship Operations Coordinator to power the execution of sponsorship campaigns across both stations. This is a critical cross-functional role that ensures every sponsorship agreement moves seamlessly from order entry to execution reporting reconciliation and billing.

If you thrive on building systems managing details and keeping complex projects moving forward this role offers the opportunity to directly support revenue growth and community partnerships that strengthen public media across Texas.

The Role

The Sponsorship Operations Coordinator owns the operational lifecycle of sponsorship campaigns for Austin PBS and Texas PBS. Working closely with Production Traffic Marketing Digital Finance and Sponsorships you will ensure campaigns are launched accurately delivered on time and fully reconciled and billed.

This is a hands-on coordination role where precision follow-through and cross-team communication are essential. Your work creates the operational foundation that allows sponsorship leaders to focus on relationship-building revenue growth and deepening community impact.

Key Responsibilities

Sponsorship Operations

• Enter and manage sponsorship orders in internal systems
• Create and maintain contracts deliverables and campaign documentation
• Manage sponsorship inventory across broadcast digital and event platforms ensuring real-time visibility of availability
• Maintain centralized digital campaign folders with all assets approvals and reporting materials
• Oversee timelines and confirm all required materials are received prior to launch
• Coordinate across departments to ensure smooth on-time campaign execution

Creative & Production Coordination

• Receive traffic instructions and creative assets from the sponsorship team
• Partner with Production to develop sponsorship spots ensuring speed and high-quality output
• Route materials for internal review and underwriting compliance approval
• Submit completed spots for client approval
• Prepare and distribute traffic instructions for Austin PBS campaigns
• Confirm campaigns launch as planned and troubleshoot issues as needed

Reporting Reconciliation & Billing

• Collect affidavits impression reports and proof-of-performance documentation across broadcast digital and events
• Reconcile deliverables against sponsorship agreements
• Partner with Finance to process invoices and support monthly billing schedules
• Assist with sponsor recap materials and performance summaries

Systems & Process Improvement

• Maintain trackers for inventory campaign status and deliverables across both stations
• Ensure accurate documentation and recordkeeping
• Identify and implement process improvements that increase consistency efficiency and scalability
• Schedule reporting and billing reminders to maintain reliable timelines

What You Bring

• Strong organizational skills and exceptional attention to detail
• Ability to manage multiple projects and deadlines simultaneously across two stations
• Clear collaborative communication skills
• Confidence working cross-functionally with multiple departments
• Proficiency with spreadsheets shared drives and project tracking tools with the ability to quickly learn new systems

What You Bring

• Strong organizational skills and exceptional attention to detail
• Ability to manage multiple projects and deadlines simultaneously across two stations
• Clear collaborative communication skills
• Confidence working cross-functionally with multiple departments
• Proficiency with spreadsheets shared drives and project tracking tools with the ability to quickly learn new systems

Preferred Experience

• 35 years in nonprofit development media sponsorships underwriting or campaign operations
• Familiarity with broadcast or digital campaign workflows
• Understanding of compliance-based communications environments
• Experience with inventory management systems
• Experience with tools such as Airtable WideOrbit or other broadcast traffic systems (Protrack) Google Analytics Nielsen and Salesforce

What Success Looks Like

• Campaigns launch smoothly with clear cross-team coordination
• Deliverables reporting reconciliation and billing are completed accurately and on schedule
• Sponsorship inventory is consistently up to date
• Operational processes are efficient consistent and scalable
• The sponsorship team has the operational support needed to grow revenue and strengthen community partnerships

This role is ideal for a detail-oriented operations professional who finds satisfaction in building strong systems improving workflows and ensuring excellence in executionwhile supporting the mission of public media.