UNIV Program Coordinator I, PM&R Residency Program Department of Orthopaedics

Job Description Summary

The Program Coordinator is a key member of the residency program leadership team and oversees the administrative and operational management of the ACGME-accredited Physical Medicine & Rehabilitation (PM&R) Residency partnership with the Program Director and departmental leadership this role ensures compliance with ACGME accreditation standards institutional policies and regulatory requirements while supporting the programs educational mission and daily operations.
The Program Coordinator serves as a primary liaison among residents faculty institutional GME leadership and accrediting collaboration with the departments Program Education Assistant the Program Coordinator provides oversight and communication support for medical student rotations and shadowing opportunities ensuring alignment with residency program priorities. This position reports to the Department Chair Division Chief and Residency Program Director with direct administrative supervision by the Department Administrator.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type

Classified

Cost Center

CC000989 COM Orthopaedic Surgery & Physical Medicine CC

Pay Rate Type

Hourly

Pay Grade

University-GEN08

Pay Range

45300.00 - 61100.00 - 77000.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Additional Knowledge Skill Ability Preferred:

• Minimum of 23 years of experience in medical education healthcare administration or related fields.

• Knowledge of ACGME requirements and familiarity with accreditation processes preferred.

• Proficiency in Microsoft Office Suite and residency management software (e.g. MedHub New Innovations).

• Strong organizational communication and problem-solving skills.

• Ability to handle multiple tasks meet deadlines and maintain confidentiality.

Job Duties:

• 1.1 Accreditation & Compliance: Ensure adherence to ACGME institutional and departmental policies. Assist with accreditation processes including data collection reporting and site visit preparation. Maintain up-to-date program documentation including accreditation reports self-study materials and milestone tracking. Support the Program Director in implementing new ACGME guidelines and ensuring ongoing compliance with evolving accreditation standards. Coordinate faculty and resident participation in accreditation-related activities including surveys evaluations and committee meetings. 15%

• 1.2 Curriculum & Program Management: Organize and coordinate didactic sessions Grand Rounds and academic conferences ensuring a comprehensive educational experience for residents. Assist in curriculum development and updates to align with ACGME competencies and milestones. Maintain and track resident progress ensuring timely completion of required educational components. Facilitate faculty development initiatives including workshops and training sessions to enhance teaching effectiveness. Manage educational materials online learning platforms and other resources to support resident education. 15%

• 1.3 Resident Support & Scheduling: Coordinate all aspects of resident recruitment including managing ERAS applications scheduling interviews and communicating with applicants. Oversee the onboarding process by ensuring all necessary documentation training and credentialing requirements are met prior to the start of residency. Maintain resident schedules including clinical rotations elective placements and call assignments while ensuring compliance with ACGME duty-hour regulations. Serve as a resource for residents addressing scheduling conflicts leave requests and wellness concerns. Coordinate resident evaluations by distributing assessments to faculty tracking progress and ensuring timely completion of performance reviews. 15%

• 1.4 Data Management & Reporting: Maintain and update residency management databases (e.g. ACGME ADS MedHub) to ensure accurate tracking of resident activities evaluations and duty hours. Generate reports required by the institution ACGME and other accrediting bodies ensuring compliance with reporting deadlines. Assist in the preparation of annual program evaluations and clinical competency committee evaluations. Analyze program data to identify trends strengths and areas for improvement. 15%

• 1.5 Communication & Liaison: Serve as the primary point of contact for residents faculty institutional leadership and external organizations. Facilitate communication between program leadership and residents ensuring timely dissemination of important updates and information. Respond to inquiries from applicants alumni and external stakeholders regarding program details. Assist in the development of program handbooks newsletters and website updates to keep stakeholders informed. Function as department liaison with Graduate Medical Education office and College of Medicine Deans office. 10%

• 1.6 Applicant Recruitment & Interviews: Coordinate and manage the residency recruitment process including the review of applications in ERAS scheduling and organizing interviews and facilitating communication with applicants. Develop recruitment materials and strategies to attract top candidates. Assist with Match Day preparation and onboarding of new residents. 10%

• 1.7 Medical Student Coordination: Provide oversight and communication support for medical student rotations within the department. Serve as a liaison between the residency program and the Program Education Assistant to ensure alignment with residency priorities and ACGME standards. Facilitate coordination with faculty and learners as needed to support a structured and educational experience. 10%

• 1.8 Event Planning & Coordination: Plan and execute program events including orientation graduation retreats recruitment events and social gatherings. Coordinate logistics such as venue selection catering scheduling and guest accommodations. Develop event materials including agendas invitations and promotional content. Ensure smooth execution of events that foster resident engagement and professional development. 5%

• 1.9 Other duties as assigned. 5%

Additional Job Description

Minimum Requirements: A bachelors degree and one year relevant program experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform pinching operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs. unassisted. (Infrequent) Ability to lower objects up to 15 lbs. from height of 36 inches to floor level unassisted. (Infrequent) Ability to push/pull objects up to 15 lbs. unassisted. (Infrequent) Ability to maintain 20/40 vision corrected in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

If you like working with energetic enthusiastic individuals you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race color religion or belief age sex national origin gender identity sexual orientation disability protected veteran status family or parental status or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications merit and business need.

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