Human Resources & Business Administration Assistant

HR

To provide seamless and comprehensive HR administrative support across the full employee lifecycle. The role ensures colleagues and managers are effectively supported in all day-to-day people-related activities queries and processes maintaining high standards of accuracy compliance and service delivery.

Business Administration

To deliver a professional and efficient administrative service supporting UK operations ensuring smooth coordination of office and operational activities.

HR Responsibilities

Act as the first point of contact for first-level HR queries providing accurate guidance and escalating complex matters where appropriate. Provide day-to-day HR administration support including maintaining HR systems and employee files data entry document management drafting correspondence payroll preparation bi-monthly employee newsletter supporting employee engagement initiatives and producing reports. Support recruitment activities including placing job adverts coordinating interviews preparing recruitment documentation and assisting hiring managers throughout the process. Prepare employment offers contracts for new starters and contractual variations for existing employees. Coordinate and support onboarding processes including planning inductions and delivering HR induction sessions. Administer end-to-end leaver processes including updating systems and processing documentation. Support absence management processes by ensuring procedures are followed (return-to-work meetings certification tracking etc.) producing monthly absence reports identifying trends and escalating concerns to the HR Business Partner/Head of HR. Attend meetings and take accurate minutes where required. Maintain GDPR compliance ensuring employee data is accurate secure and archived in line with retention policies. Administer promote and track employee benefits reward and recognition programmes. Your role is to organise and promote employee company events. Support ad hoc HR and business improvement projects as required.

Business Administration Responsibilities

Coordinate meeting room bookings catering arrangements and ensure conference rooms are appropriately prepared and stocked for customer attended meetings. Arrange travel bookings including taxis and other transport requirements as necessary.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by the employer or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)

Third-Party Recruiters

Please note that per Spectrum Control Policy we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening and in alignment with our values and expectations. Any employment agency person or entity that submits an unsolicited resume does so with the understanding that Spectrum Control will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency person or entity. If you or your agency are interested in becoming an approved vendor please contact