Administrative Assistant

Cambridge, MA - USA

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

Posting Description

ADMINISTRATIVE ASSISTANTOpen Learning (OL)to provide high-level administrative support to multiple units within OL including pK-12 Workforce Learning Horizon and xPRO as part of a collaborative administrative team; coordinate complex calendars and schedule meetings for unit managers and teams coordinating with colleagues across MIT and external partners; organize files and prepare materials for presentations reports and meetings; coordinate complex domestic and international travel arrangements and complete post-travel reporting; responsible for meeting logistics in-person including room reservations catering audiovisual needs and setup/cleanup; plan and support staff events seminars conferences and team gatherings both in-person and hybrid; maintain databases records and documentation to support project tracking and reporting; draft and edit communications including emails meeting notes and other written materials; provide in-person front desk coverage and backup support for other administrative staff as needed; assist with special projects and handle competing priorities while exercising sound judgment; process financial and travel transactions approve credit card expenses and support reimbursements across multiple cost objects; and support the smooth daily operations of assigned units.

Full job description here:

Job Requirements

REQUIRED:High school diploma or equivalent. Minimum three years of administrative experience; strong organizational communication and multitasking skills.

The Administrative Assistant is expected to work on campus in Cambridge Massachusetts 3-4 days/week. The in-person requirement is determined by the Vice Provost Open Learning and is subject to change based on the needs of Open Learning and MIT.

3/6/2026

Required Experience:

Junior IC

Posting DescriptionADMINISTRATIVE ASSISTANTOpen Learning (OL)to provide high-level administrative support to multiple units within OL including pK-12 Workforce Learning Horizon and xPRO as part of a collaborative administrative team; coordinate complex calendars and schedule meetings for unit manage...