Sr. Associate Contracts & Procurement Administrator

Overview:

The Sr. Associate Contracts & Procurement Administrator will support the preparation review and management of company contracts including purchasing sales and partnership agreements. This role is ideal for someone early in their contracts or procurement career who has strong attention to detail is eager to learn and is interested in developing expertise in contract management. You will collaborate closely with senior team members and the legal department to ensure accuracy compliance and smooth contract operations.

Responsibilities: Your day if you join us:

• Assist in reviewing customer contracts and contracts for procurements to ensure accuracy compliance and alignment with company policies.
• Support the preparation of basic sales and purchase agreements.
• Help coordinate contract negotiations by gathering information and preparing documentation for internal stakeholders.
• Maintain and update contract templates and track revisions.
• Conduct initial reviews to identify potential inconsistencies or risks and escalate concerns appropriately.
• Assist in communicating key contract terms to managers and relevant departments.
• Ensure all contract-related deadlines deliverables and renewal dates are properly tracked and met.
• Maintain organized digital and physical contract records.
• Support updates based on legislative or policy changes as directed by senior staff.
• Partner with finance and procurement teams to reinforce standard processes and procedures.

Qualifications: You are a great fit for this role if you

(Must-Haves)

• 1-3 years of experience in contract administration procurement legal support or a related role.
• Bachelors Degree (Business Legal Studies or related fields).
• Strong writing and communication skills.
• High attention to detail and the ability to spot errors or inconsistencies.
• Strong organizational and analytical skills.
• A willingness to learn contract terminology legal requirements and procurement processes.

Bonus Points If You Have:

• Experience or exposure to the Aerospace & Defense life sciences or healthcare industries.
• Familiarity with ERM/ERP tools (e.g. NetSuite).
• Coursework or foundational knowledge in contract law purchasing or compliance.

Location: Hybrid Herndon VA (3x/week)

About Exostar

Exostar - The Company:

Exostars cloud-based platforms create exclusive communities within the Aerospace and Defense Life Sciences and other highly regulated industries where members securely collaborate share information and operate compliantly. Within these communities we build trust. By analyzing community data we provide insights and intelligence enabling organizations to make better timelier decisions to mitigate risk and operate more efficiently.

• We believe in employee development: we promote internally and provide training and educational assistance
• We provide a fun engaged workplace with social and community-building events
• We offer comprehensive benefits and flexible time off plans

Exostar is an Equal Opportunity Employment Employer. The company provides equal employment opportunities to all applicants without regard to race color religion sex national origin age marital status disability status or genetic information. Exostar is committed to providing equal employment opportunities for all persons in all facets of employment including recruiting hiring compensation promotion training benefits transfers and working conditions.

Required Experience:

Senior IC