TEMPORARY POST Archival and Historical Support Assistant

SHAPE is looking for employing a qualified and suitable candidate to fill this post as a temporary staff for a duration of 6 months. If you meet the requirements described in the job description below and wish to work in a fast paced international environment this post is for you.

In view of the nature and of the urgency of this temporary position it is important for candidates to be available for temporary practice this implies ideally being in possession of valid NATO security clearance at the time of application or having been in possession of such a clearance with the possibility to reactivate it swiftly. We therefore encourage applications for this post if you are already or have previously been in possession of a valid NATO security clearance.

Post Context

Supreme Headquarters Allied Powers Europe (SHAPE) is NATOs strategic-level command responsible for the planning preparation conduct and execution of Alliance operations missions and activities. The Command Group provides support coordination administrative services and specialist advice to SACEUR DSACEUR and the Chief of Staff.

The Historical Office (HIS) serves as the institutional memory of SHAPE and Allied Command Operations (ACO) producing historical studies chronologies research and archival support. SHAPE Archives and HIS are jointly engaged in major declassification and digitization initiatives to preserve and make accessible NATOs historical holdings.

Summary of Duties

The incumbent supports both the Historical Office and the ACO Archivist in the preservation declassification digitization and organization of SHAPEs archival collections. Key responsibilities include:

• Supporting the declassification and public disclosure of major historical document sets including SHAPE Histories () and Balkans Records ().

• Assisting with ad hoc declassification and disclosure requests.

• Supporting research requests from internal and external researchers.

• Assisting the ACO Archivist in implementing NATO information management policies and directives.

• Contributing to the digitization of archival collections and the development of comprehensive archival holdings for SHAPE missions operations and exercises.

• Liaising with SHAPE offices on archival practices and preservation.

• Assisting in the creation of catalogues indexes and archival databases.

The role may require occasional duty travel within NATO boundaries. Work is performed in a standard office environment.

Essential Qualifications

Professional Experience

• Background in library information or archival sciences (ISCED 322A) ideally with experience in a related function within an international organization.

• Ability to perform routine archival and information management tasks under supervision using established systems and processes.

Education / Training

• A university degree (BA) in History or Archival Studies.

• Ability to use digital tools (MS Office Suite) to create databases catalogues and indexes.

Security Clearance

• NATO Secret.

Languages

• English: SLP 3333 (Listening Speaking Reading Writing).

• Work at SHAPE is conducted primarily in English.

Desirable Qualifications

• Masters degree in History or Archival Studies.

• Experience in information management and data protection.

• Experience working in a military environment ideally NATO.

• Experience in an international organization.

Personal Attributes

• Strong organizational skills attention to detail and ability to work methodically.

• Good communication skills and ability to collaborate with multiple stakeholders.

• Reliability discretion and respect for handling sensitive information.

Contribution to SHAPE Objectives

The incumbent will support major declassification and digitization projects contribute to NATO Archives Committee initiatives and assist in the longterm preservation of SHAPEs institutional memory.

WHAT WE OFFER

38 hours per week schedule;

2.5 paid days of leave per month worked;

Fulfilling working atmosphere in an international and military community;

Salary: the remuneration of temporary personnel will be specified in their contracts. It is exempt from taxation in the Host Nation.

Benefits package: temporary personnel are covered by a benefits package which consists of an additional sum of 12% of basic salary for pension purposes basic medical and accident insurance provided under the NATO Group insurance contract (death and invalidity). The total premium for the medical and accident coverage in 2025 will be at 2.57% of the temporary staff members salary (2.32% for the medical benefits and 0.25% for accident) payable 1/3 by the temporary personnel and 2/3 by the Organisation.

For staff eligible under NATO rules there is also a dependent child allowance and coverage for dependent children for medical benefits.

ADDITIONAL INFORMATION

Applications are to be submitted using NATO Talent Acquisition Platform (NTAP)( Applications submitted by other means (e.g. mail e-mail fax etc) are not accepted.

Application Process:

NTAP allows adding attachments. A copy of the qualification/certificate covering the highest level of education required by the job description must be provided as an attachment.

Essential information must be included in the application form. Particular attention should be given to Education and Experience section of the application form. The application should be in English.

Shortlisted candidates will be requested to provide original documentary evidence and a set of copies supporting statements in their applications.

After submitting your application you will receive an acknowledgement of receipt of your application.

Remarks:

A)Only nationals from the 32 NATO member states can apply for vacancies at SHAPE.

B)Applications are automatically acknowledged within one working day after the absence of an acknowledgement please make sure the submission process is completed or re-submit the application.

C)Candidates individual telephone e-mail or telefax enquiries cannot be dealt with. All candidates will receive an answer indicating the outcome of their application.