Special Education Administrative Data Assistant

Commerce, CO - USA

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

Description

ABOUT ASPIRE

Aspire Public Schools operates a network of high-performing college preparatory charter schools serving TK-12 scholars in communities across California. Founded in 1998in an effort to transform the inequitable racial social and gender outcomes that our communities persist throughAspire is one of the largest and most forward-thinking open-enrollment public charter school systems in the nation.

Our purpose is to prepare our scholars for success in college career and life. At Aspire we set a foundation for our scholars to gain knowledge skills and power to access and make choices for their families and post-secondary lives. Every day our community of students families teachers and staff comes together to learn work and play in an environment grounded in our values of Bienestar (Well-Being) Culture of Belonging Community Partnership Agency & Self-Determination and Joy.

JOB SUMMARY

Under the supervision of the Associate Superintendent of Specialized Education and Inclusive Learning the Special Education Administrative Data Assistant is responsible for activities that uphold state and federal special education data reporting and other compliance related areas central to Aspires Special Education operations including initiating and completing all state and federal reporting deadlines including CALPADS reporting for Special Education. This role will collaborate with Home Office teammates the Los Angeles Regional team and other teammates in accordance to ensure quality and timeliness of state and federal reported data. This role will also provide administrative support to the Special Education Department and to uphold the mission and values established by Aspire Public Schools.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Ongoing Activities

Support the Associate Superintendent of Specialized Education & Inclusive Learning with administrative tasks including but not limited to: calendar management travel reimbursements and catering/event planning
Schedules and organizes key internal events for the Regional Special Education team such as Professional Development
Manage special projects as determined by the Associate Superintendent of Specialized Education & Inclusive Learning
Facilitate the preparation of materials and background materials for meetings department retreat and events
Manage online IEP systems running monthly reports for compliance and following up with staff members as needed
Import Special Ed data into Aspire-wide systems
Manage finance for the Special Ed department including: invoices expense reports stipends and purchase orders; ordering of materials & protocols across Aspire LA schools
Maintain online subscriptions systems & ordering of testing protocols in a timely manner
Create & maintain contracts with outside vendors including preparation & execution ISAs
Support compliance reviews through database reconciliation and regularly update contracts in accordance with student IEP services

CALPADS Special Education Data Execution

Responsible for CALPADS and other state and federal reporting in an efficient accurate and timely manner
Certify final Special Education data snapshots as complete and accurate by state and federal reporting deadlines
Prepare data in PowerSchool SEIS CALPADS and other systems to be ready for each reporting cycle includes collaborating with teammates across the organization to get complete and accurate data
Reviewing special education certification reports within CALPADS and communicating to the CALPADS Administrator when reports are ready for approval.
Reviewing CALPADS discrepancy reports to determine whether student demographic data need to be updated in the SEIS/Welligent
Monitor Special Education data quality in CALPADS and resolve any data quality issues in a timely manner
Communicating with the CALPADS Administrator when a student does not have an enrollment in CALPADS & Coordinate with Aspires CALPADS Administrator & Program Specialist to ensure early identification of incoming students who are on active plans.
Stay current with CALPADS SPED policies processes and tools and ensure that knowledge is shared with the Associate Superintendent of Specialized Education & Inclusive Instruction; attend regular training sessions as assigned.

Welligent/SEIS Data Execution

Monitor data quality in the Welligent & SEIS and resolve any data quality issues in a timely manner
Populating SWD (Students With Disabilities) data into Welligent & SEIS and transferring that data to CALPADS via the API.
Run extracts upload to CALPADS clean up errors and post data

Operational Systems and Process Improvement

Support the SpEd team to develop systems that will improve operational systems at a regional level.
Recognize where process improvements are needed to improve data quality.
Identify improved user training or opportunities to improve data quality.
Support projects to implement improvements including training and report creation

Additional

Complete ad hoc data analysis requests in a timely and efficient manner
Support compliance reimbursement and reporting projects which may include but are not limited to SELPA and State reporting Medi-cal reimbursement reporting
Demonstrate knowledge of and support Aspire Public Schools mission vision value statements standards policies and procedures operating instructions confidentiality standards and the code of ethical behavior
Perform other duties as assigned

QUALIFICATIONS:

Required knowledge skills & abilities:

Required:

Love working with data!
Proactive approach to problem-solving and an ability to see the big picture and the individual elements of that picture
Strong attention to detail to identify data errors and necessary data cleanup
Demonstrated ability to quickly learn new areas of knowledge and technology
Flexibility and willingness to help where needed
Provide excellent customer service to our staff and contacts outside of Aspire
Ability to work with frequent interruptions and remain focused as well as successfully handle multiple projects concurrently
Ability to work independently as well as with a team
Excellent communication and interpersonal skills with demonstrated ability to write clearly and persuasively
Strong computer skills including Google Suite and Microsoft Office Suite; especially Excel and Google Sheets
Ability to maintain the highest level of confidentiality

Preferred:

Experience with CALPADS data submission and certification processes
Experience with SEIS & Welligent
Experience working with a student information system specifically PowerSchool
Experience analyzing complex sets of data. Experience with Tableau desired.
Experience or strong interest in K-12 education

Minimum educational level:

Bachelors degree or equivalent work experience

Experience required

3 years

Physical requirements:

Moving self in different positions to accomplish tasks in various environments including tight and confined spaces.
Remaining in a stationary position often standing or sitting for prolonged periods.
Moving about to accomplish tasks or moving from one worksite to another.
Assessing the accuracy neatness and thoroughness of the work assigned.
Communicating with others to exchange information.
Repeating motions that may include the wrists hands and/or fingers.

Work authorization requirements:

Clear the Department of Justice background screening
Authorized to work in the United States
Provide health (TB) clearance (renewed every four years)

WORK ENVIRONMENT

The work environment characteristics are representative of those in a normal office classroom/school setting which one might encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMPENSATION

Aspire Public Schools is dedicated to our teammates well-being! In addition to a competitive base salary that is benchmarked against local districts and charter schools we offer employees exceptional benefits including paid time off 100% core health benefits coverage on select plans life insurance/long-term disability participation in a CA state retirement plan tuition reimbursement plan and adoption assistance program.

Our salary schedule based on years of experience for this position type is reflected here:

Public Schools is an equal opportunity employer and does not discriminate on the basis of race color gender religion age sexual orientation national or ethnic origin disability marital status veteran status or any other occupationally irrelevant criteria. Aspire promotes affirmative action for minorities women disabled persons and veterans.

Required Experience:

Junior IC

DescriptionABOUT ASPIREAspire Public Schools operates a network of high-performing college preparatory charter schools serving TK-12 scholars in communities across California. Founded in 1998in an effort to transform the inequitable racial social and gender outcomes that our communities persist thro...